Join to apply for the Executive and Partnerships Assistant role at QMusic1 week ago Be among the first 25 applicantsJoin to apply for the Executive and Partnerships Assistant role at QMusicGet AI-powered advice on this job and more exclusive features.Direct message the job poster from QMusicPosition: Executive and Partnerships AssistantReports to: Chief Executive Officer and Director of PartnershipsDirect reports: NALocation: 374 Brunswick Street, Fortitude Valley,QLD 4006Employment Basis: CasualTerm: Approximately 30.4 hours per week, over 22 weeks (May – late September)Pay Rate: $37 per hour + SuperStart Date: ASAPABOUT QMUSICQMusic is the peak body for Queensland's music sector, the state-wide representative voice for Queensland's musicians, music workers, live music venues, and fans.We resource and empower the businesses big and small who will create the soundtrack of Queensland's future.
From Cairns to Coolangatta, and Mackay to Mount Isa, we create artistic, social, and economic outcomes for a successful contemporary music industry, with programs that include Australia's largest music industry event, BIGSOUND; the Queensland Music Awards; Valley Fiesta; and industry development programs, scholarships, and awards that assist music businesses across our state.Our goals and strategies are underpinned by the following key principles, that define the character of QMusic and the way our organisation operations:GENUINE: we are open, honest, and transparent, and we will always be accountable to the industry for our work.INCLUSIVE: we are deliberately inclusive, fair, and equitable, and expect the same from our partners and stakeholders.INDUSTRY FOCUSED: we are connected to and representative of the industry and we put their needs and priorities at the centre of what we do.INFORMED: we seek to listen and learn, and we make our decisions based on groundBOLD: we are ambitious and actively seek out ways to be fresh and original.
We position ourselves within a contemporary mindset, valuing creativity and innovation.POSITION SUMMARYThe Executive and Partnerships Assistant role is a dynamic dual position responsible for providing high-level administrative support to both the CEO and the Partnerships team.
The successful candidate will serve as the primary point of contact for the CEO, managing their schedule, correspondence, and administrative needs while also supporting the Partnerships team with contract administration, partner communications, and event coordination.This shared role requires exceptional organisational abilities, strong communication skills, and the capacity to effectively manage competing priorities.
The ideal candidate will be proactive, detail-oriented, and able to represent QMusic with professionalism while supporting the organisation's key relationships both internally and externally.KEY ACCOUNTABILITIES1.Provide high-level executive support to the Chief Executive OfficerManage the CEO's calendar, including scheduling meetings, appointments, and travel arrangementsAct as the primary point of contact and field enquiries and requests directed to the CEOPrepare and edit correspondence, communications, presentations, and other documentsOrganise and coordinate meetings, including booking venues, preparing agendas, and taking minutesSupport with board liaison and governance documentation as neededHandle confidential and sensitive information with discretionManage expense reporting and administrative budget tracking for the CEOSupport the CEO in managing relationships with key stakeholdersAssist with preparation of reports and presentations for internal and external use2.Support the Partnerships team with administration, communications, and partnership deliveryProvide administrative support to the Director of Partnerships and teamAssist with drafting and processing partnership agreements and contractsMaintain the partnerships database and documentation systemSupport the implementation of partner benefits and deliverablesAssist with preparing partnership proposals and tailoring materials for potential partnersCoordinate partnership communications and maintain regular contact with partnersSupport the planning and execution of partnership activations and eventsAssist with partnership reporting and tracking of deliverablesHelp manage the partnerships calendar and timeline of deliverablesProcess partner invoices and maintain financial records related to partnershipsGENERAL DUTIESAttend QMusic events, functions and workshops, to support event delivery or to represent QMusic, some of which will take place outside standard business hours.Utilise QMusic's organisation-wide systems in accordance with policies and procedures provided.Play an active role in effectively implementing workplace health and safety protocols.Participate in post-event evaluation and reporting, including documentation of lessons learned and areas for improvement.Contribute to a positive, collaborative, safe, and inclusive work environment, including abiding by QMusic's Collective Responsibility.Undertake any other duties as reasonably requested by the CEO or Director of Partnerships.KEY RELATIONSHIPSInternal: Chief Executive Officer, Director of Partnerships, other Heads of Department and other QMusic team membersExternal: Board members, corporate partners, government representatives, artists and managers, industry stakeholders, and contractorsPOLICIES AND WORKPLACE PRACTICESAll QMusic employees are required to acquaint themselves with theorganisation'spolicies and procedures and toabide by them at all times.It is expected employees will be respectful towards the organisation, colleagues,clientsand public, act collaboratively with all colleaguesand act in safe and responsible mannerat all times.
Flexible work hours will be required for occasional weekend and evening events.KEY CAPABILITIES / SELECTION CRITERIAExceptional organisational and time management skills with ability to prioritise competing demandsStrong attention to detail and commitment to accuracyExcellent written and verbal communication skillsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Experience with CRM systems and database managementAbility to work independently and as part of a teamStrong interpersonal skills and professional demeanourDiscretion in handling confidential informationProblem-solving skills and initiativeAbility to work under pressure and meet deadlinesExperience in arts, music, or not-for-profit sector (desirable)Experience in event coordination (desirable)APPLICATIONSSubmit your application via the QMusic Job Applications form by 11:59 PM AEST SUNDAY 4 MAY 2025.Your application must include:a cover letter demonstrating your suitability for successfully performing the requirements of the roleEnquiries: Please contact the QMusic office on(07) 3257 ****** levelSeniority levelEntry levelEmployment typeEmployment typePart-timeJob functionJob functionAdministrativeIndustriesMusicReferrals increase your chances of interviewing at QMusic by 2xGet notified about new Executive Assistant jobs in Brisbane, Queensland, Australia.Fortitude Valley, Queensland, Australia 1 day agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 2 weeks agoWest End, Queensland, Australia 1 week agoBrisbane City, Queensland, Australia 6 days agoBrisbane, Queensland, Australia 3 days agoBrisbane, Queensland, Australia 2 weeks agoSt Lucia, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia $77,453.00-$82,963.00 1 week agoBrisbane City, Queensland, Australia 1 week agoExecutive Level 1 - Assistant Director - Financial Governance SectionBrisbane, Queensland, Australia A$120,842.00-A$137,823.00 3 days agoBrisbane, Queensland, Australia 6 days agoExecutive Housekeeper Assistant (M/W) Club Med ResortBrisbane, Queensland, Australia 2 weeks agoUpper Mount Gravatt, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 1 day agoBrisbane City, Queensland, Australia 2 weeks agoLegal Assistant - Insurance & Corporate RiskBrisbane, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 3 months agoPersonal Care Worker/Assistant in Nursing - QLDSandgate, Queensland, Australia 5 days agoBrisbane, Queensland, Australia A$130,000.00-A$150,000.00 1 week agoPerformance Manager – Performance & Executive OfficeBrisbane City, Queensland, Australia 1 day agoManager | PwC Private | Family Office, TaxBrisbane, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 2 days agoBrisbane, Queensland, Australia 2 weeks agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 17 hours agoBrisbane, Queensland, Australia 2 weeks agoExecutive Assistant to the Founder & CEOBrisbane, Queensland, Australia 4 weeks agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 1 week agoBrisbane, Queensland, Australia 2 days agoBrisbane, Queensland, Australia 16 hours agoExecutive Assistant - The Gap State High SchoolBrisbane, Queensland, Australia 1 week agoToowong, Queensland, Australia 22 hours agoWe're unlocking community knowledge in a new way.
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