POSITION SUMMARY The Accounts Clerk supports the Finance and Payroll team with sound financial management of GMTOAC.
The role primary responsibility is to process Payroll on Mondays, manage daily tasks such as monitoring and processing of correspondence, Accounts Payable invoices and staff payment claims and reimbursements, and assisting in operations and administrative tasks of accounts and payroll.
The role also assists to meet statutory reporting and funding submission requirements.
These includes supporting the audit and acquittal process and assisting with Accounts Receivable invoicing and bank reconciliations when required.
The Finance Team also supports the growth of our subsidiary company, Budj Bim Cultural Landscape Tourism (BBCLT), where appropriate.
The role also supports the team with the development and maintenance of GMTOAC finance policies and procedures.
The role requires permanent hours on Mondays, with flexibility for the remaining hours.
ROLE RESPONSIBILITIES Relationships Supports the Finance team by managing daily tasks effectively and efficiently.
Contribute to the teams' ability to maintain and develop secure and resilient processes.
Works collaboratively with other staff to deliver and manage programs and projects budgets.
Works confidently with all external stakeholders, including members and directors.
Works cooperatively with external consultants and suppliers as required.
Financial Management Assist the Finance team to compile, analyse, and report financial data including: Processing of Accounts payable and some Accounts receivable.
In conjunction with the Finance team, maintains GMTOAC Financial Policies and Procedures.
Assists with the management of Asset records.
Payroll Maintains employee records in finance system.
Assists staff with leave and timesheet queries related to payroll.
Ensures weekly timesheets and leave is documented and delivered to payroll support on time.
Assist by ensuring superannuation and salary sacrifice details are correct on behalf of staff and records are stored in a secure and appropriate manner.
Accounting System Ensures the accounting systems are maintained securely and that all financial records are complete and accurate.
Support the finance team to prepare and implement budgets, acquittals and auditing.
Staying current on company, local, state, and federal financial regulations and policies.
General Manages email correspondence and other queries on behalf of the Finance team.
Assists GMTOAC staff with finance-related queries.
Acts as a point of contact between external departments and the finance team.
Carry out general administrative duties to support the role.
Always maintains the confidentiality and security of all information.
Ensures all record keeping is a fair and true representation.
Employee Risk Management Responsibilities (including OH