Fleet Operations Support
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A challenging opportunity has arisen for an experienced professional to join our team as a Fleet Operations Assistant.
We are looking for a highly skilled and motivated individual to assist with the management of our fleet vehicles (including cars, trucks, buggies, quad bikes, boats, scooters, and trailers). The successful candidate will work closely with our Fleet Manager to ensure the efficient operation of our fleet.
The key responsibilities of this role include providing daily support and assistance to Fleet operations, handling administration, bookings, assisting with vehicle drop-offs/collections, ensuring regular maintenance, coordinating and conducting repairs, managing registrations and renewals.
Key Responsibilities:
* Assist the Fleet Manager with the administration and maintenance of all Fleet vehicles owned by Australia Zoo Group (including but not limited to cars, trucks, buggies, quad bikes, boats, scooters, and trailers).
* Assist with all Fleet administrative requirements, ensuring thorough records are kept and maintained.
* Entering data into Vehicle Manager, and recording information on the Fleet server.
* Assist the Fleet Manager with physical tasks when required.
* Complete vehicle drop-offs and pickups when required.
* Assist with managing the schedule for vehicle and buggy servicing to ensure operational requirements are consistently met across the Zoo.
* Organise vehicle repairs and minor servicing, liaise closely with the technicians on the required works and schedule, handle the associated quotes, invoicing and reporting.
* Communicate closely with relevant Zoo HODs/supervisors regarding their vehicle use, upcoming service requirements, weekly reporting, repair requirements etc.
* Coordinate maintenance and repairs for other mechanical equipment where required (mowers, chainsaws etc.).
* Maintain the Fleet office, shed, and storage of servicing equipment and spare parts.
* Assist with the provision of written weekly reports to Senior Management, and regular reporting during the week relating to the status of various jobs.
* Assisting with other duties as directed by Senior Management and Executive Team Management.
Requirements:
* Full availability, including weekends, public holidays, and school holidays.
* Great interpersonal communication skills and customer service.
* Well-developed organisational skills and the ability to handle multiple tasks at a time.
* High level of confidentiality and discretion.
* Manual Drivers License.
* Highly proficient with reporting & documenting and general administrative work.