Location: Wahroonga, NSW 2076
Job Type: Part-Time (3–4 days/week)
Industry: Healthcare & Medical – Medical Administration
Start Date: Immediate Start
About the role
As our Medical Secretary, you will play a key role in supporting our Anaesthetists and ensuring a high standard of service to patients, surgeons, and hospitals. You'll be responsible for coordinating bookings, managing correspondence and maintaining accurate patient records.
This is a varied administrative position that requires a proactive, detail-oriented professional with excellent communication skills and a genuine desire to support patients and practitioners alike.
What you'll be doing
* Liaise with surgeons' rooms, hospitals, and patients to coordinate anaesthetic bookings
* Prepare and send out patient estimates and accounts
* Answer phone and email enquiries with professionalism
* Maintain and update patient records and confidential files accurately
* Manage theatre lists, daily calendar schedules for multiple Anaesthetists
* Assist with Medicare and health fund billing using Meditrust software
* Provide general administrative support to ensure smooth daily operations
What we're looking for
* At least 1-2 years' experience as a Medical Secretary or in a similar administrative role within a healthcare setting
* Strong communication and interpersonal skills with a professional phone manner
* High attention to detail and ability to work autonomously
* Reliable, punctual and adaptable with a strong work ethic
* Understanding of Medicare and private health insurance billing
* Ability to maintain confidentiality and work with sensitivity in a medical environment
What we offer
We are committed to providing a supportive and flexible work environment for our employees. In addition to a competitive salary, we offer a range of benefits including:
- A welcoming and inclusive team environment
- On-the-job support and training where needed
- Convenient location with nearby parking
- Long-term stability and growth in a respected anaesthetic group
About us
We are a small and supportive specialist anaesthetic practice seeking an experienced and proactive Medical Secretary to join our team in a part-time capacity (3–4 days per week). This is a great opportunity to be part of a respectful and collaborative environment where your contribution truly makes a difference to patient care and the smooth running of the practice.
Whether you're looking to return to the workforce or seeking a fulfilling part-time role in a welcoming team, we'd love to hear from you.
If this sounds like the role for you, we encourage you to apply now.