Sydney, Australia | Posted on 18/03/2026
* Seeking an experienced retail Lease Administration Manager,contract negotiation and pre lease workflow management.
* Lead the lease administration function across a high-qualityretail property portfolio.
* Work alongside experienced leasing, legal and centremanagement professionals who prioritise knowledge sharing, partnership and highquality work.
Who we're looking for?
* Demonstrated experience in lease administration within aretail institutional property environment, with the ability to workindependently and manage end to end pre lease workflows.
* Strong understanding of retail leasing principles, legalterminology, and commercial deal structures, with excellent attention to detailand data accuracy.
* Highly organised, deadline driven operator with stronganalytical, problem solving and document management skills.
* Excellent communication and stakeholder management ability, comfortable working with leasing teams, legal, centre management, tenants andexternal solicitors.
* Proficiency across Microsoft Office and lease managementsystems (MRI, Vault, Vision or similar).
The Role
You will play a critical role in supporting leasingnegotiations across a national retail portfolio. You will manage all pre leasedocumentation, data accuracy, workflow deadlines and stakeholder coordinationfrom Letters of Offer and Heads of Agreement through to final lease execution.Working closely with Leasing Managers, Legal, Centre Management and externalsolicitors, you will ensure every lease is commercially accurate, compliant,risk checked and ready for handover to the Centre Manager. This role offers theopportunity to operate as a subject matter expert in an experienced team,supporting high profile retail assets.
Key Responsibilities
* Manage the full pre lease workflow, including drafting,reviewing and coordinating Heads of Agreement, Letters of Offer and leasingdocumentation through to execution.
* Maintain accurate lease data, critical dates and documentcontrol within MRI/Vault/Vision, ensuring all information meets compliance and audit requirements.
* Coordinate with Asset Management, Leasing, Legal, Financeand Centre Management to ensure alignment on commercial terms prior to drafting and execution.
* Liaise with external stakeholders including tenants,solicitors and leasing agents, ensuring timely communication and updatesthroughout the negotiation process.
* Validate commercial deal inputs (rent, incentives, tradingconditions, guarantees, licence fees) and elevate any discrepancies or risks.
* Prepare complete, accurate handover packs for CentreManagement, ensuring all required documents and commercial conditions arefinalised.
About Knight Frank
Knight Frank Australia is part of the world's largestprivately owned property consultancy. We specialise in transactional andadvisory services, covering the acquisition, sale, leasing, and management ofcommercial properties from office buildings and retail spaces to industrialassets.
What's in it for you?
* Flexible leave options–Enjoy two additional weeks of leave, two wellness days each year and the dayoff on your birthday!
* Career growth & recognition– Access to mentorship, leadership programs, andongoing development & recognition
* Lifestyle perks–Enjoy discounts and rewards through our employee reward platform, The Vault.
* Inclusive & community-focused culture– Proud winners of PropertyCouncil of Australia Award for Innovation & Excellence Award for Diversity,Equity & Inclusion!
* Innovative technology & tools– Work with cutting-edge property platforms andtools.
We value diversity
Different perspectives make us stronger. We welcome peopleof all genders, cultures, abilities, and experiences.
Important to know
* You must have valid Australian working rights to beconsidered.
* A police check is required for successful candidates.
* We use AI tools to assist with hiring, but people make thefinal decisions.
* We are currently NOT accepting candidates via an agency, wehave PSA's in place.
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