Job description
Agency Department of Children and Families Work unit Office of Chief Executive, Strategy,
Programs and Enabling Services
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Fixed to 07/04/2027
Salary $77,344 - $88,179 Location Darwin
Position number 36515 RTF 342020 Closing 04/03/2026
Contact officer Jason De Araujo, A/Manager Executive Services on 08 8999 5064 or
About the agency https://families.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=342020
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF
YOUR TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.
Primary objective
Provide administrative and executive support within the Office of the Chief Executive, supporting day-to-day priorities and
the coordination of the timely flow of information.
Context statement
The Department of Children and Families bring together a range of policy, advocacy and frontline service delivery functions
that work together to deliver a whole of life approach to supporting children and families across the Territory. This includes
children and families, child protection, prevention of domestic violence and homelessness.
Key duties and responsibilities
1. Provide comprehensive administrative and executive support, including phone, email and diary management, task
coordination and liaison with a wide range of internal and external stakeholders.
2. Prepare, quality assure and coordinate delivery of executive correspondence, ensuring timeframes for completion are
met.
3. Maintain administrative systems and processes to ensure effective workflows and compliance with information
management and security requirements.
4. Manage financial and procurement functions including travel, purchasing, processing of credit card transactions and
reconciliations.
5. Provide secretariat support for working groups, committees and/or events, including agenda setting, minute taking and
coordination of logistics.
Selection criteria
Essential
1. Demonstrated experience in delivering high level administrative and executive support, including calendar and diary
management, meeting coordination, minute taking, accounts payable, credit card management and travel bookings.
2. Well-developed interpersonal and communication skills, with demonstrated experience in preparation of executive
correspondence, maintaining attention to detail, building positive working relationships, and communicating with
influence.
3. Well-developed organisational and problem-solving skills, including strong time and priority management and the ability
to work independently with limited supervision in a fast-paced environment.
4. Proficiency in the use of computer systems and programs such as MS Office and electronic records managements
systems.
5. Ability to maintain confidentiality and deal with sensitive situations with tact and diplomacy.
Desirable
1. Knowledge of whole of government systems and processes, including records management, procurement, travel and
financial management.
Further information
The preferred or recommended applicant will be required to hold a current Working with Children Clearance notice and
undergo a criminal history check. A criminal history will not exclude an applicant from this position unless it is a relevant
criminal history.