Senior Administrative Coordinator
Job No.:
Location: Mulgrave
Employment Type: Full-time
Duration: Continuing appointment
Remuneration: $106,789 - $117,128 pa HEW Level 07 (plus 17% employer superannuation)
* Amplify your impact at a world top 50 University
* Join our inclusive, collaborative community
* Be surrounded by extraordinary ideas - and the people who discover them
The Opportunity
Be at the centre of leadership. Make an impact every day.
Are you an enthusiastic and highly capable Executive Assistant looking for your next opportunity? Do you thrive in fast-paced environments, enjoy working closely with senior leaders, and take pride in delivering exceptional executive support? This could be the role for you.
You will provide high-quality, proactive and trusted executive support to the UMAC Senior Leadership Team. Embedded within the Strategy and Operational Performance team, this role is central to enabling effective executive decision-making and supporting the delivery of strategic priorities across the University.
This is a dynamic, high-trust position requiring discretion, adaptability and sound judgement. You’ll balance planned work with emerging priorities and confidently manage multiple activities with competing deadlines.
Key Responsibilities
* Deliver high-level executive administration to support the efficient functioning of UMAC’s senior leadership team.
* Provide comprehensive executive support, including calendar and travel management, meeting coordination, event support, and the preparation and editing of papers, briefings, presentations and written advice.
* Coordinate executive support for committees and working groups, including agendas, meeting papers, minutes and follow-up of action items.
* Manage domestic and international travel arrangements and associated logistics.
Manage financial administration, including accurate record-keeping, credit card reconciliations, expense claims and reimbursements.
* Act as a key liaison between the UMAC senior leadership team and stakeholders, delivering responsive, confidential support and contributing to continuous improvement in executive administration and operational practices.
Key Selection Criteria
* Proven 5+ years’ experience providing high-quality executive and administrative support in a busy, complex environment.
* Excellent organisational and time-management skills, with the ability to manage competing priorities and meet deadlines in a fast-paced setting.
* Strong communication skills, including the ability to prepare high-quality documentation and engage effectively with senior and diverse stakeholders.
Well-developed problem-solving and analytical skills, with sound judgement, initiative and the ability to work both independently and collaboratively.
* High-level administrative capability, including strong attention to detail and the ability to manage confidential and sensitive information with discretion.
* Advanced computer literacy, including experience with Microsoft Office, Google Suite, Expense Management systems (CONCUR highly regarded) and workflow or project management tools.
Why Join Us?
This role offers the opportunity to work closely with senior leaders, contribute to meaningful strategic outcomes, and be part of a collegial, professional and purpose-driven team.
If you’re a proactive, trusted and highly organised executive support professional ready to take the next step, we’d love to hear from you.
About Monash University
At Monash, work feels different. There’s a sense of belonging, from contributing to something groundbreaking – a place where great things happen.
We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.
Learn more about Monash.
Join the pursuit of our purpose to build a better future for ourselves and our communities - #ChangeIt with us.
Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.
To Apply
For instructions on how to apply, please refer to 'How to apply for Monash Jobs'. Your application must address the Key Selection Criteria.
Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.
We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please.
Position Description: Senior Administrative Coordinator
Applications Close: Monday 16th February 2026, 11:55 PM AEDT
Supporting a diverse workforce
Monash University recognises that its Australian campuses are located on the unceded lands of the people of the Kulin nations, and pays its respects to their elders, past and present.