This role supports the Portfolio Team of Program and Project Managers by ensuring the team's adherence to all applicable methodologies and ways of working. The role will also support the team with a variety of tasks, such as the project coordination, project administration, and support with financial processes. They may also take on small works for delivery under the guidance of a Project Manager.
Coordination
* Support the Project and Program Managers in the delivery of their projects and programs
* Coordinate project and program delivery activities and report back on progress to project and program managers.
* Manage the 'small works' project deliverables under the guidance of a project or program manager
* Develop and maintain work breakdown structures for the smaller, repeatable project tasks
* Assist project managers with production and maintenance of documentation such as schedules and plans
* Execute Project administration such as managing purchase orders and managing invoices
* Schedule stakeholder meetings, preparation of agendas, documenting actions and managing those actions
* Create and maintain program and project dashboards
* Support the administration and acceptance of project and program change requests and ensure that documentation and plans are updated accordingly
* Maintain RAID logs and follow-up on actions for projects
* Track and monitor changes to milestones
* Establish and regularly review project and program governance and reporting
* Ensures that projects adhere to AAL project methodology standards and reporting requirements
Team
* Establish effective working relationships with key internal and external customers and business partners;
* Maintain a professional image and build an understanding of AAL's organisation, products, services, policies and procedures.
* Contribute to a collaborative, can-do team mindset that positively contributes to the technology & Innovation team's culture.
* Embed Customer Service in attitudes and actions;
* Contribute to a safe, healthy and discrimination free workplace;
* Comply with the WHS Responsibility Guidelines;
* Comply with the Environmental Responsibility Procedure
* Live the AAL Values
Qualifications
Desirable
* Bachelor's or Master's degree in computer science, business or a related discipline.
* Prince 2 or project management qualification
Experience
Essential
* Hands-on experience in project coordination and support;
* Experience in working with a variety of stakeholders and managing priorities;
* At least 2 years of relevant experience;
* Implementing and embedding governance and new processes in complex environments;
* Strong working knowledge of MS Office suite
Desirable
* Working within complex teams and across business units;
* Understanding of technology project lifecycles (e.g. Agile, SCRUM, Waterfall, Iterative);
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