About Us
Caulfield Grammar School is an internationally recognised, independent, co‐educational school committed to providing exceptional educational opportunities from Early Learning through to Year 12. With over 3700 students across 4 campuses and our Student Experience Programs in Yarra Junction and Kakadu, Caulfield Grammar passionately strives to deliver innovative specialist educational programmes enabling quality learning every day, in every experience, for every learner, for life.
The Role
We are seeking a highly organised Personal Assistant to support our Head of Middle School based onsite at our Caulfield Campus. As a key member of the administration team and wider school community you will be a seasoned relationship‐builder who prides themselves on their initiative and professional administrative skills and enjoy interacting with students, parents and staff.
This is a Fixed‐Term, Full Time position ideally commencing in early March 2026 through to June 2026 (3 month long‐service leave coverage contract).
Key Duties
* Administration tasks including preparation of correspondence and reports with high attention to detail
* Diary management including meeting/appointment scheduling and resource booking
* Sending out announcements
* Handling of confidential staff and student matters
* Support for events or tasks as required by the Head of Middle School
* Maintenance of accurate and up to date filing, database and document management
* Model and live the Caulfield Grammar School values and behaviours.
Skills And Experience
* Experience in a Personal Assistant role supporting an Executive/Head of Function
* High level communication, organisational and report writing skills
* Excellent interpersonal skills with ability to relate to students, parents and staff
* Ability to work to deadlines, multi‐task and manage a varied workload
* Exceptional attention to detail with demonstrated ability to manage confidential matters
* High capacity to take initiative and exercise judgement to problem‐solve as required
* Experience within the educational sector (highly regarded)
* Prior experience using database systems across complex/multi‐campus environments (Synergetic experience ideal)
* Advanced skills in Microsoft Office suite (essential)
* Hold or willing to obtain an Employment Working With Children Check
Why Caulfield Grammar School
Our culture is defined by the five values: Pursuing Excellence, Inspiring Creativity, Thriving Together, Embracing Diversity, and Living Wholeheartedly. These values guide the way we work together with passion and authenticity based on our guiding principle of a Mind for Life.
Our Benefits
* Competitive base and 13% Superannuation
* Continuous professional development opportunities
* Access to outstanding facilities and resources with free onsite parking
* Health & Wellbeing activities throughout the year
* Employee Assistance Program (EAP)
* Access to BENY with discounts exclusive to Caulfield employees
How To Apply
Please submit your application by clicking on the APPLY button to be directed to our website. Applications will be reviewed and screened upon submission.
Enquiries: Employment@caulfieldgs.vic.edu.au
Caulfield Grammar School is committed to ensuring the safety and wellbeing of our School community. All employees, direct/indirect contact volunteers, third party contractors and external education providers are required to comply with our Child and Youth Safe Policy and our Child and Youth Safe Code of Conduct. Applicants will be required to undergo background checks as per the Schools Security Vetting Policy and guidelines.
Attachments
* Personal Assistant_PD.pdf
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