Job Description – HR Coordinator
Department: Human Resources
Reports to: Directors
Location: Iron Creek Bay, Sorell
Employment Type: Part-time
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Role Purpose
The HR Coordinator provides day-to-day operational and administrative support to the Human Resources function, ensuring HR processes run smoothly and in compliance with legislation, awards, and company policies. This role supports the employee lifecycle from recruitment and onboarding through to record-keeping, compliance, and employee support.
The HR Coordinator role is a support and coordination position and does not include independent decision-making authority on disciplinary, termination, or industrial matters unless delegated in writing.
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Key Stakeholders
* Employees
* Managers and Heads of Department
* General Manager
* Payroll and Finance team
* External providers (recruitment, training, compliance bodies)
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Key Responsibilities
Recruitment & Onboarding
* Assist with recruitment processes, including job ads, CV screening, interview scheduling, and reference checks
* Coordinate offers of employment, contracts, and onboarding documentation
* Prepare induction packs and support employee inductions
* Ensure right-to-work checks, police checks, and other pre-employment requirements are completed
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HR Administration & Compliance
* Maintain accurate employee records (digital and physical files)
* Support compliance with Fair Work Act, NES, Awards, and company policies
* Assist with employment variations, letters, and general HR correspondence
* Track probation periods, contract renewals, and training requirements
* Support WHS, policy acknowledgements, and compliance registers
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Employee Support
* Act as a first point of contact for routine HR queries
* Provide guidance on policies and procedures under direction
* Escalate complex employee relations matters to the HR Manager or General Manager
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Payroll & Leave Support
* Liaise with payroll and accounts regarding employee details, changes, and leave approvals
* Assist with leave tracking and reconciliation
* Support accurate rostering and payroll inputs where required
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Training & Development
* Coordinate internal and external training programs
* Maintain training records and compliance certifications
* Support performance review processes administratively
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Reporting & Systems
* Assist with HR reporting, including headcount, turnover, and leave data
* Maintain HR systems and ensure data accuracy
* Support audits and compliance reviews as required
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Skills, Experience & Attributes
* Previous experience in HR administration or coordination (preferred)
* Strong organisational and time-management skills
* High attention to detail and confidentiality
* Clear written and verbal communication skills
* Working knowledge of Fair Work, NES, and Awards (desirable)
* Ability to manage multiple tasks and priorities
* Professional, approachable, and solutions-focused attitude
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Authority & Scope
* Authority to coordinate and administer HR processes
* No authority to independently approve disciplinary action, terminations, or industrial decisions
* All complex HR matters must be escalated to the HR Manager or General Manager
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Work Health & Safety
* Comply with WHS policies and procedures
* Support safe work practices and report hazards or incidents