About the role
The Office Administrator is the primary point of contact for the West Coast office, ensuring all front‐of‐house operations run smoothly and professionally. You'll provide a wide range of administrative, financial, travel, and facilities support to both corporate and site‐based teams, helping to keep daily operations efficient and well‐coordinated.
Your work contributes directly to effective business operations, organisational compliance, and a positive experience for employees and visitors alike. This role is central to maintaining a well‐run office environment and supporting the broader team in delivering high‐quality outcomes.
About you
We are looking for an individual that is a motivated self‐starter, with demonstrated ability to manage a variety of responsibilities to keep our offices running smoothly. This position requires strong initiative, proactivity and the ability to deconflict when required.
You will have prior experience in a similar position and possess excellent communication skills both verbal and written. You must also demonstrate strong systems experience and work well as part of a very busy and much relied on, team working on complex maritime projects with best practice outcomes. You will have exceptional interpersonal, influencing and negotiation skills to navigate communication across multiple internal and external stakeholders at all levels.
To be successful, you will have the ability to maintain an Australian Defence Security Clearance.
Responsibilities
* Welcoming all visitors to our office;
* Highly proficient in the use of Microsoft Office, in particular Word and Excel;
* Competent in IFS database system; training will be provided if required
* Ability to pickup new systems easily
* Strong interpersonal and communication skills;
* A proactive and flexible approach to work;
* Excellent organisational skills;
* Ensure all meeting rooms are ready and properly fitted for our meetings;
* Provide support to our Executive Assistant; and
* Book travel and ensure all staff are "kitted out" for their travels
Your future at Babcock – what we offer you
* Our agile working policies offer more choice and autonomy. For you, this could mean flexible start and finish times, a mix of office and home working, or even condensed working weeks.
* Our work life integration policy offers attractive leave entitlements including (not limited to) wellbeing leave, volunteer leave, paid parental leave, defence reservist leave, and we are proud to be a Work180 endorsed employer.
* Babcock's supportive and engaging environment, coupled with our capability framework, aims to advance your career with internal development programs, self‐led learning modules through LinkedIn Learning and access to study leave.
* Our beRewarded platform offers endless discounts across retail, health, entertainment, travel and much more, plus novated leasing options and corporate shares plan.
* As a principles driven organisation, our weRecognise program aims to recognise the outstanding work our people do each and every day in line with our Principles which are Be kind, Collaborate, Be Curious, Think Outcomes, Be Courageous and Own & Deliver.
Who we are
Babcock Australasia combines the best talent and in‐country expertise while leveraging the rich 130+ year global heritage of Babcock International Group, a FTSE 100 international defence company.
Our team of 1,800+ experienced staff ensure critical services and assets are readily available, affordable, and future proof. From maritime sustainment and secure communications, to lifesaving helicopter missions and managing critical fleets, we ensure our customers are equipped to fulfil their mission.
To learn more about Babcock visit www.babcock.com.au.
Job req # 73949
We welcome applications from candidates from all backgrounds and experience however, due to the defence orientation of this role, the successful candidate must be eligible to obtain an appropriate level of Defence Security Clearance for the role, as defined in the AGSVA guidelines.
Please note, should your application progress you may be required to complete pre‐employment checks. These checks may include but not limited to, reference checks, police check, security check, qualifications and right to work.
Babcock Australasia is a Circle Back Initiative Employer - we commit to respond to every applicant.
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