Job Description:
This is a dynamic and fast-paced position as an Associate Project Manager, responsible for delivering exceptional service to high-touch clients through excellent project management and creative solutions. The ideal candidate will consistently deliver full life-cycle planning and execution of multiple key events in a digital/virtual capacity, and in-person.
In this role, you will be responsible for virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders. You will also be responsible for financial management, including budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting.
You will have the opportunity to work with large and complex databases, preferably Cvent experience. Additionally, you will be required to coordinate registration, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management. Furthermore, you will need to work with the team to ensure adherence to the client's standards of operation and policies; ensure compliance and risk guidelines are followed.
This role requires travel (when applicable, approximately 20-40% annually) for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events. Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements will also be part of your responsibilities. Finally, you will co-plan with colleagues and the client on larger scale programs; strong team player.