Executive Support Officer – Office of the Director General (East Perth)
Branch: Office of the Director GeneralDivision: Office of the Director GeneralSalary: Level 4, $95,782 – $100,526 per annum (pro-rata) (PSCA ****)Work Type: Permanent – Full TimeFTE: Full-TimeLocation: East PerthClosing Date: ************:30 PM
Office of the Director General
supports executive functions of the Department and provides professional and strategic management support to the Director General and senior executives
provides strategic advice on procedural and administrative matters that support the Director General's transactional responsibilities
coordinates the preparation of the Director General's correspondence and briefings
provides advice, support and training on issues and processes as they relate to the functions of the Office of the Director General
is a conduit between Ministers' Offices and the Director General.
We provide coordination, support, and management of significant internal and external meetings, including the preparation of agendas, briefing papers, minutes, and other associated papers for the Director General.
We also provide executive support to manage the Director General's day-to-day movements and commitments.
The Role
We are seeking an experienced Executive Support Officer to join us within the Office of the Director General.
The successful applicant will draw upon skills and experience in providing contemporary administrative support to senior management with the ability to deal with sensitive, confidential information with tact and discretion.
This role will require you to work both independently and as part of a team to coordinate and manage multiple tasks often in time critical situations.
An essential function of the role is coordinating a range of correspondence, briefings and information across the agency which includes using workflow processes to allocate, track and manage the progression of tasks.
This will require the ability to use initiative and make decisions about required actions in respect of information received by the Director General's office and allocate responsibility for this work across divisions and directorates of the agency.
To succeed in this role you must:
possess strong organisational skills and be able to manage competing priorities;
have strong written skills with an attention to detail;
be a team player with excellent relationship management skills;
be able to communicate effectively with a range of officers across the Department, including senior personnel, the Minister's offices, other agencies; and
use technology efficiently and effectively and have the ability to adapt to changing technology.
Professional Benefits
12% employer contributed superannuation.
Flexible working arrangements are genuinely considered to create healthy work life balance including; working from home or remote, flexible working hours and part-time arrangements.
Generous leave entitlements including annual, personal, long service and parental leave.
Professional development opportunities and study leave/assistance.
Access to salary packaging (in accordance with relevant industrial instruments).
Enjoy easy access to public transport with the Claisebrook train station just a 5-minute walk away or, take advantage of the free Yellow Cat bus service that stops outside our building entrance.
Additionally, various CPP parking locations are within walking distance.
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community.
We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our for more details.
Eligibility
To work with us, you must:
be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
consent to a and obtain a current Screening Clearance Number issued by the Department of Education's Screening Unit before you start.
More information about employment eligibility can be found on our and in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.
Step 2: Attach your documents
Your application should include:
A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
A two (2) page statement addressing numbers 1, 3 and 4 of the following selection criteria as outlined in the attached JDF (numbers 2 and 5 will be assessed at interview):
1. Demonstrated considerable skills and experience in providing administrative support and the ability to work collaboratively in a team environment.3.
Demonstrated well developed interpersonal skills with the ability to liaise effectively with officers at all levels within the Department and with key stakeholders including Minister's office, other agencies, industry groups and members of the public.4.
Demonstrated high-level written and verbal communication skills, and proficiency in maintaining quality assurance of correspondence.
Shortlisted applicants will have their skills and experiences in relation to the remaining selection criteria assessed in the further stages of the recruitment process.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time.
Late applications will not be accepted.
Advertised Vacancy Number: DOE*******
Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months.
This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
The Department applies a four (4) day breach period to this selection process.
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