Job Description
* Serve as the first point of contact for project administrative needs, including stationery, equipment requests, and catering coordination, ensuring project teams are well‐supported day to day.
* Attend and coordinate regular project meetings, capturing detailed minutes and ensuring timely distribution and sign‐off across the relevant stakeholders.
* Support the preparation of presentations and project documentation, including gathering materials, formatting documents, and assisting with the organisation of project events.
* Provide hands‐on administrative support to the Project Manager, including processing expense claims and coordinating logistics for upcoming project activities and events.
* Coordinate team briefs and manage office supply orders to keep project operations running smoothly and efficiently.
Qualifications
* A proactive, can‐do attitude with strong organisational skills and the ability to manage competing priorities across a busy project environment.
* Proven experience in minute‐taking, document management, and providing administrative support to large, multidisciplinary teams.
* Strong proficiency in MS Office Suite, with confident written and verbal communication skills to engage effectively with technical leaders and project stakeholders at all levels.
* A natural relationship‐builder who is approachable, adaptable, and able to hit the ground running in a fast‐paced Defence programme.
Benefits
* Flexible work arrangements, including alternative start/finish times, part‐time, job‐sharing and hybrid work options
* Purchase up to 6 weeks additional annual leave per year
* Flex public holidays – swap Easter or other holidays for ones that suit you better
* Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities
We welcome applications from individuals of all backgrounds, including those with disabilities, additional health or mental health needs, and/or neurodiverse conditions. If you require any adjustments during the hiring process, please let us know.
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