Office Administrator / Operations Support
Part-Time | Flexible Hours | Elphinstone, VIC
Due to continued company growth, Vella Civils is seeking a motivated and organised Office Administrator / Operations Support person to join our team in Elphinstone on a part-time basis with flexible working hours.
This role is ideal for someone who enjoys variety, takes initiative, and thrives in a fast-paced environment. You will play a key role in supporting the day-to-day operations of the business across administration, compliance, project support, and office coordination.
About Us
Vella Civils Australia is a growing civil construction company specialising in telecommunications infrastructure projects across Victoria. We pride ourselves on delivering high-quality work while maintaining a supportive and team-focused workplace culture.
Key Responsibilities
* Manage emails and general office correspondence
* Liaise with suppliers, subcontractors, clients, and IT support providers
* Handle documentation, record-keeping, and data entry with accuracy and efficiency
* Maintain office filing systems & company register
* Manage subcontractor onboarding and compliance documentation
* Preparation of project documentation
* Assist with implementation and maintenance of company policies, procedures, and ISO systems
* Coordinate office supplies, stationery, and general office upkeep
* Provide administrative support to the operational team
* Assist other areas of the business as required
Skills & Experience
* Previous administration experience in a similar role
* Minimum 2 years administration experience required
* Strong organisational and time-management skills
* High attention to detail and ability to prioritise tasks
* Excellent written and verbal communication skills
* Proficient in Microsoft Office Suite
* Ability to work independently and as part of a team
* Experience in construction, telecommunications, or trade-based industries is advantageous
* Experience with compliance documentation or ISO systems is highly regarded but not essential
Apply now and become part of the Vella Civils team.