Be a part of our Team! We are looking for a proven EA to provide proactive, confidential, and highly efficient administrative and operational support to our Managing Director and local Executive Committee (EXCO) in Oceania, enabling them to focus on strategic priorities and leadership within the Maison.
How will you make an impact?
Executive Admin Support (50%)
* Serve as the primary point of contact and liaison for Directors with internal departments, external partners, and high‐profile stakeholders.
* Proactively manage complex calendars for multiple Directors, including scheduling internal and external meetings, appointments, and conference calls across different time zones; anticipate and resolve scheduling conflicts to ensure optimal use of time.
* Prepare and distribute meeting agendas, pre‐read materials, and presentations; attend meetings as required to take minutes and track action items.
* Manage incoming communications (emails, calls) for Directors, prioritizing, drafting responses, and redirecting as appropriate; coordinate reports, presentations, and facilitate communication from Directors to the team.
* Oversee all travel and visa arrangements for the Managing Director and EXCO (when required), including booking accommodation, preparing detailed itineraries, and coordinating with respective Heads of Departments for visiting Senior Management travel.
* Submit, consolidate, and monitor monthly travel expenses (e.g., compile credit card expense reports) for the Managing Director and EXCO.
* Coordinate all stationary orders (business cards, letterhead paper, receipt holders) for the office and provide exceptional service and hospitality to visitors.
Project Management & Strategic Initiatives (15%)
* Assist the Managing Director and EXCO with various projects, research tasks, and initiatives, often involving sensitive or confidential information.
* Coordinate and organise high‐level events, workshops, team off‐sites, and corporate gatherings, including venue selection, catering, technology set‐up, and guest logistics.
* Support with onboarding new senior team members as needed.
* Organise dinners, meetings, and trainings hosted by the Management team.
* Partner with Regional EA and Regional Corporate Communications to ensure smooth delivery of SEAO town‐hall or other internal events hosted in Oceania.
* Initiate, manage, review, track, and ensure timely payment of invoices related to vendor services and purchase orders, liaising with finance departments as needed.
* Assist with budget tracking and financial reporting for the Managing Director and EXCO on specific projects.
International & Regional Liaison (10%)
* Act as the key liaison for international and regional visitors, ensuring a seamless, well‐coordinated experience.
* Develop and manage detailed travel itineraries in collaboration with Regional EA and market counterparts.
* Under guidance of Regional EA, coordinate with central and local EAs to ensure alignment across schedules and engagements.
Office Engagement (10%)
* Partner with HR to co‐create employee engagement initiatives that promote wellbeing and foster team cohesion; take ownership of execution and communication to bring initiatives to life, fostering a positive work environment.
* Oversee office operations – including equipment maintenance – in collaboration with IT, SDP, facilities management, and external vendors.
* Oversee office cleanliness and upkeep by managing cleaning services (setting expectations, providing ongoing feedback, and active monitoring of cleaning vendors) to ensure a consistently high standard of workplace environment.
Personal Administrative Support (5%)
* Provide confidential and professional personal administrative support to MD as required.
How will you experience success with us?
At Cartier, we believe passion and expertise are the sparks that create extraordinary success.
To Truly Thrive In This Role, You'll Bring
* Minimum 3 years of work experience in a large international company and exposure to senior leadership.
* Good influencing skills and the ability to communicate effectively at all levels.
* Excellent organizational and time‐management skills.
* Agility and solution‐focused mindset.
* Meticulous attention to detail.
* Proficiency in Microsoft Office including Excel, Word, PowerPoint, and Outlook.
* Positive and proactive mindset and a can‐do attitude.
* Ability to work autonomously but also as part of a team.
How do we keep you smiling?
* A great opportunity to be part of a dynamic and diverse team.
* This role will help build your knowledge and experience in all aspects of luxury.
* A generous salary and other wonderful incentives as part of the Richemont Group.
* Finally, the opportunity to explore a plethora of opportunities within Cartier and the Richemont Group.
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