Please note we have two vacancies, one will be filled shortly, and the other will start on 1st July 2026. About the Role The role responsibility: * Management of 1-2 VPS3 Financial Operations Officers * Setting up Accounts Payable (AP) / Accounts Receivable (AR) processes, policies, and procedures. * Ensuring AP/AR invoice processing is accurate and timely. * Performing reconciliations to ensure the integrity of AP/AR modules and the general ledger. * Administering the Department's aged debtor monitoring process by working with program areas to write off debts. * Providing support and guidance to program areas to help meet debt collection obligations. * Administering the dunning process. * Working with program areas to recommend uncollectable invoice write-offs. * Supervising/performing tasks across the full spectrum of financial operations (AP/AR/Cash Management (CM)) as needed. * Overseeing the Continuous Control Monitoring of the AP function. * Administering and reconciling corporate and virtual cards. * Managing banking segments, account administration, and bank user access. * Processing vendor payment runs and handling banking administration under Cash Management. * Processing vendor payment runs and handling banking administration under Cash Management. * Design, enhance, and deliver system training (e.g. FlexiPurchase) to frontline operational teams to support effective and compliant system usage. * Consult with frontline operational teams to develop and maintain internal audit policies (including fee waivers and bad debt write-offs) and prepare briefing materials as required. * Please refer full role responsibilities to the PD. About the Division Financial Services Division Design and implement financial management principles, processes and systems to ensure that the Department and its managers in central office, regions, schools and statutory authorities have the necessary support to execute their financial management responsibilities Desirable Qualifications and Experience * Essential: Bachelor's degree Finance – Such as Accounting/Commerce/Business * Essential: Other: Victorian Driver's License * Essential: Other: Working with Children check (or quickly obtain) * Desirable: Membership CPA Australia, Chartered Accountants or working towards membership * Desirable: Bachelor's degree an analytical field, Mathematics, IT, Engineering or Science * Desirable: Experience across AR, AP, and cash management and implementing significant changes to financial reporting obligations, including machinery-of-government (MoG) changes. * Desirable: Demonstrated enthusiasm for learning new systems, with the ability to quickly adapt to change. * Desirable: Working system knowledge of Oracle Cloud, Kidsoft and NAB Flexipurchase and awareness of future upcoming changes in the payments processing space as applied to Early Learning Centres and Department of Education How to Apply To apply please attach a CV, cover letter and a statement addressing the key selection criteria in your application. Candidates will be subject to various skills testing rounds. About the Department The department provides a wide range of learning and development support and services. The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres. Further Information For more details regarding this position please see attached position description for the capabilities to address in application. The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page Applicants requiring adjustments can contact the nominated contact person. Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au. For further information pertaining to the role, please contact Casper Zou – A/Financial Operations Manager via (03) 9057 4501 or Casper.Zou@education.vic.gov.au. Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence. Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements. Applications close 11:59pm on 16 January 2026.