Iron Bear Resources Ltd is a mineral exploration and development company based in West Australia. Listed on the ASX (ASX: IBR), the company's primary focus is its Iron Bear iron ore project located in the Labrador Trough, Canada. The Company is headquartered in Perth Western Australia and also has offices in Quebec City, Canada.
Role Description
This is a full-time role for an Executive Assistant reporting to the Managing Director of Iron Bear Resources. We are seeking a highly organised and proactive Executive Assistant to provide high‐level support to the Managing Director, executive team, and Board as required.
The successful candidate will thrive in a dynamic junior mining environment and enjoy being hands‐on across executive support, office coordination, governance, and project administration. Some international and interstate travel will be required.
Executive Support
* Provide executive support to the Managing Director and Senior Leadership Team in Australia
* Manage complex calendars, meetings, and shifting priorities
* Screen calls, emails, and correspondence, ensuring timely responses
* Prepare agendas, presentations and briefing packs as required by the Managing Director
* Coordinate Board and committee meetings
* Maintain confidential Board records and company documentation
* Draft professional correspondence, reports, and communications
* Coordinate international and interstate travel, accommodation, and site visit logistics
Project Administration and Document Management
* Maintain Senior Leadership Team action registry and management operating system
* Establish and maintain robust document management process across all disciplines and locations
* Maintain all critical records including for tenements, environmental reports, heritage approvals, and liaise with geology, exploration, and operations teams to ensure documentation integrity and accuracy
Office Management
* Oversee office administration, supplies, and facilities coordination for the Perth headquarters
* Manage Australian human resources including contracts and onboarding of staff and contractors
* Organise leadership workshops, offsites, and team events
* Improve systems, templates, and administrative processes
* Manage internal strategic projects and special initiatives as required by the Managing Director
Skills & Experience
* 5+ years' experience as an Executive Assistant, or similar
* Strong stakeholder management and interpersonal skills
* Experience coordinating executive travel and complex schedules
* Excellent written communication and document formatting skills
* Advanced Microsoft Office skills (Outlook, Word, PowerPoint, Excel) and general competence with office IT systems
* Strong understanding of corporate governance and Board processes
* High level of discretion, judgement, and professionalism
* Ability to work autonomously in a lean, high‐growth environment with tight deadlines
* Previous experience in mining, resources, and or ASX‐listed environments desirable
* French speaking also desirable
Remuneration
90 000 AUD/year plus superannuation contribution and access to the Employee Share Incentive Program (ESIP)
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