Administrative assistant

Osmoflo is a leading provider of advanced water treatment solutions, delivering innovative and sustainable outcomes across Australia and globally. Our people are at the heart of what we do—collaboratively, committed and focused on delivering high-quality results for our customers.

About the Role

We are seeking a highly organised and proactive Casual Administrative Assistant to join our Operations team.

This is a pivotal support role working closely with the Service & Operations Manager, ensuring the smooth coordination of day-to-day administrative and operational activities. You'll bring a strong attention to detail, a collaborative mindset and a willingness to support a dynamic and fast-paced team environment.

This casual role would be ideal for someone who is looking for that work life balance, perhaps has pick up/drop off commitments.

Key Responsibilities

• Assist experienced Administrator in a variety of responsibilities
• Prepare and issue accurate service and sales quotations
• Assist with purchase orders and invoice processing in line with company procedures
• Coordinate travel and accommodation
• Ensure confidential information is handled appropriately
• Support monthly reconciliation activities for operational business units
• Organise in-house events, training sessions and team meetings
• Support cab charge management and monthly reconciliation
• Work in a collaborative team as a valued team member

Essential Skills and Experience

• Experience in reception and/or administration roles
• Previous experience in a reception and/or administration role
• Strong communication skills (written and verbal)
• Excellent organisation, time management and attention to detail
• Ability to work independently and show initiative
• A collaborative team player with a flexible, can-do attitude
• Intermediate to advanced Microsoft Office skills (particularly Excel)
• Exposure to corporate travel systems
• Experience with ERP systems such as Dynamics 365
• Formal qualifications in administration
• Staff Bonus & Incentive Scheme
• Funded training and development programs
• Employee Assistance Program (EAP)
• Staff Referral Program
• Range of discounts via FLARE employee benefits program
• Casual position to suit flexible arrangements

For further information or to obtain a copy of Position Description, please contact Ian Sparham, HR Advisor at ian.sparham@osmoflo.com