Occupation: Administration
Location: Melbourne - Northern suburbs
Reference: 1485017
Location Profile
Sunbury Downs College is a vibrant Year 7 to 12 co-educational secondary college situated in the semi-rural of Sunbury. It is a growing co-educational secondary college with student enrolment numbers around650.
The College offers a rich educational experience in an environment with excellent educational outcomes, high expectations and strong student management. The College regards itself as an academic school with a wide range of programs. There is a strong emphasis on core subjects: English, Mathematics, Science, Humanities and Physical Education; complemented by programs in the Arts/Technology, Performing Arts, Health and Languages (Italian). The school also offers a range of VCE subjects, including some VETiS studies and a structured, rigorous VCE Vocational Majorprogram in Years 11-12. Sunbury Downs College prides itself on having a reputation for helping students achieve outstanding VCE results, showing that students have the `Confidence to Achieve¿.
The College offers an Accelerated Curriculum and Enrichment (ACE) program, extending students through a challenging curriculum including early commencement of VCE. The ACE program is a select entry course with enrolment from the feeder primary schools, for students in Years 7-9. The College also offers a Scholars program for students in Years 10 and 11 to provide students with a range of opportunities in the Later Years. The College is an accredited International Student Program provider.
Sunbury Downs College Values of Respect, Resilience, Community and Ambition underpin the expected behaviours for all members of the Sunbury Downs College community.
Selection Criteria
SC1 Demonstrated capacity to undertake routine support tasks, across a range of functions in one or more work areas within a school environment.
SC2 Demonstrated experience in being able to prioritise workloads. Ability to multitask and display flexibility in working within the various college departments such as library, administration areas, work experience support and front of office.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.
SC5 Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.
SC6 Demonstrated capacity to work cooperatively with a range of people, including teachers, education support, students and parents.
Role
This is a college wide and multi-disciplinary role. It may require the successful applicant to work in a number of the college work areas; predominately working in the library and providing administrative support in other areas of the college as required.
The successful applicant will be a flexible individual who is able to work as a member of multiple teams within the various college work areas with the capacity to meet the needs of the college.
The role:
Undertakes routine tasks that are usually carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available.
Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices. Deviation from established procedures will require reference to others for guidance and direction. Assistance is readily available when problems arise. An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well-established practices that relate specifically to the tasks performed.
Does not carry responsibility for the work of others. More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.
An education support class position supports the educational services being provided to students but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Qualification requirements do not operate at range 1. Certification requirements may be required to legally perform specific tasks - e.g. driver's licence, first aid, safe food handling.
Responsibilities
This multidisciplinary role is predominantly working in library services but may include providing administration assistance to other areas of the college as required.
The successful applicant will be an individual who is able to work as a member of several teams.
The roles and responsibilities of this role include but not restricted to the following administration duties:
* Provide routine clerical or other administrative support responsibilities including general telephone, enquiries, assisting with stock/resources control, supporting organisation of meetings, processing of standard paperwork
* Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
* Maintain and update office records and basic written records
* Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
* Source basic data or factual information from given sources to support school administrative functions, e.g. books, manuals, catalogues, tables, forms, etc.
* Coordinate the delivery of administrative services within the school
* In consultation with the Business Manager, support work priorities within the school administration areas
* Develop and implement strategies to ensure effective administration procedures
* Manage client reception and office operations
* Liaise with school staff in regard to support requirements.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.It is our policy to provide reasonable adjustments for persons with a disability (seeWorkplace adjustment guidelines ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:
Technical systems: eduPay, Compass and Cases
Experience/Knowledge: Library functions, HR administrative practices and an ability to research information in the formation of displays.
Conditions of Employment
* All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
* Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
* A probationary period may apply during the first year of employment and induction and support programs provided.
* Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Applications close Thursday 7 August 2025 at 11.59pm
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