Temporary Administration and Scheduling Role
This is a full-time temporary position based in Warriewood, with parking available on site. The working days and hours are Monday to Friday 8am to 4pm.
We are looking for someone who enjoys variety, is self-motivated, and able to demonstrate a high level of organisational and multi-tasking skills.
The administration duties will include supporting and undertaking scheduling duties with the coordination of appointments between customers and staff.
A strong background in administration and customer service is essential. Previous experience in scheduling would be an advantage.
Main Responsibilities:
1. Assist in answering phone calls, managing varied lists
2. Support in the scheduling of drug and alcohol testing jobs across Australia and New Zealand
3. Making live schedule changes where necessary
4. Ordering, receiving, packing and posting supplies for Collectors
5. Assist in scheduling paramedic rosters
6. Help manage the on-call roster for collectors
7. Collaborate with the team in booking travel arrangements for collectors, nurses, and paramedics when needed
8. Request schedules from clients and send confirmations of the schedule to clients
9. Support the accounts team with operational queries and invoice assistance as required
Requirements:
1. Excellent customer service and communication skills
2. A proactive mindset with a passion for problem-solving and process improvement
3. Proven experience in administration and customer service
4. Proficient in organisation, prioritization, and efficiency
5. Demonstrated honesty and integrity
6. Exceptional attention to detail
7. Proven team player
8. Adaptability to changing circumstances
9. Proficiency in Microsoft Office, especially Excel functions and Word templates
10. Willingness and capacity to take on additional responsibilities
11. Ability to work autonomously and efficiently
12. A minimum 5 years of administration and/or customer service experience
13. Experience in a healthcare organisation is advantageous but not essential
14. Database administration experience
To be considered for this role, please submit your resume and cover letter.
How to Apply:
Please click the 'Apply Now' button or visit our website for more information.