About the business
Austrak is the Australian Industry leader in the manufacture and sale of pre-stressed concrete railway sleepers with three factories operating in Victoria, New South Wales & Queensland servicing major government and blue chip customers around Australia. Austrak is owned by German parent company Vossloh, who are a global leader in Rail Infrastructure Products and Services and who operate two other business units within Australia in Victoria and Brisbane. Austrak's current list of Australian customers comprising BHP, Rio Tinto, Aurizon, Queensland Rail, ARTC, V-Line, MTM, Laing O'Rourke, UGL and others gives us an enviable pipeline of revenues, helping us to build a reliable and sustainable business into the future.
About the role
We are seeking a motivated and detail-oriented Assistant Accountant to join our team. In this role, you will play a vital part in ensuring customer contract requirements are met while providing support to our sites and the broader finance team. You'll assist with day-to-day accounting functions, contribute to meeting strict reporting deadlines, and gain exposure across a wide range of finance activities.
The responsibilities of the role include:
Contract Administration
* Creation of sales orders and handover of purchase orders for production to the factories including specifications and quantities of fastenings, delivery requirements, sleeper type(s) and any special requirements.
* Assist with maintenance of customer sales orders & load out requests.
* Monitor production and dispatch in relation to contract requirements using tools provided eg Masterplan.
* Assist with maintenance of commercial records including pre tender and post award documents.
* Monitor bank guarantees issued to ensure they are returned when due.
* Supplier compliance – insurances, etc.
Invoicing
* Ensuring billing is in accordance with customer contracts
* Monitoring customer contract obligations – invoicing volume levels, escalation periods, insurances, rebates, bonds and securities to ensure compliance with contract terms and conditions.
* Prepare and submit contract escalation spreadsheets.
* Support operational team with production schedules to ensure contract timelines are adhered to.
Accounts Receivable
* Liaise with customer and Austrak account manager to resolve invoicing issues.
* Prepare and issue customer statements
* Follow up customer collections
Finance
* Maintain customer & supplier details.
* Complete credit applications and review terms and conditions.
* Assist in balancing intercompany recharges.
* Prepare revenue & costs effects
* Conduct on site audits to ensure compliance with company's internal controls, policies and procedures.
* Assist year-end financial audits.
* Assist with stock & system audits.
* Assist with other reconciliations as assigned.
Vossloh Fastening Solutions Pty Ltd
* Cash receipting and bank reconciliation
* Process of all supplier and customer invoices
* FX revaluation of Balance Sheet (monthly)
* Intercompany reconciliation
* Preparation and reconciliation of BAS
* GL reconciliations including investigations
* Month end reporting to P&L and Balance Sheet level
* Submission of monthly COGNOS reporting
Systems
* Perform User Acceptance Testing when requested.
* Monitor Austrak Microsoft Access Database applications and investigate any issues.
Other
Other task as may be required from time to time.
Skills and Experience
We are looking for somebody with the following skills and experience:
* Excellent attention to detail
* Good organisational skills
* Mature minded and adaptable to change
* Ability to work with diverse team
* Ability to meet tight deadlines
* Ability to analyse and interpret financial and stock data
* Some travel required
* Excel (intermediate)
* Syspro (Desirable)
* Invoicing in manufacturing environment
* Stock movement management
* Finance functions within a small team
Education
* Accounting Degree. (Or working towards)
Benefits and perks
* Generous salary plus superannuation
* Family friendly hours
* Work anniversary bonus - every 5 years get an extra week's annual leave + $3000 to spend on a holiday
* Generous career development funds to support your career progression
* Salary sacrificing options (including novated leases)
* Death and TPD insurance coverage
* Salary continuance insurance
* Additional purchased leave options
* 15 weeks paid parental leave + entire duration on paid/unpaid parental leave, superannuation will be paid
* Access to LifeWorks Employee Assistance Program (EAP) & employee recognition rewards program