An exciting opportunity is available for an Administration Assistant to join our Business Services Unit.
Are you bright, enthusiastic, and eager to make a meaningful impact? Join our dynamic Business Support Unit as an Administration Assistant. Reporting directly to the Office Manager, you will oversee our print room operations to deliver top-notch services promptly and efficiently to our practice groups.
Working closely with our experienced team, you will play an integral role in delivering efficient, cost-effective operational services of the print room, safe custody, archiving processes within the office, as well as administrative and reception duties.
Your Diverse Responsibilities Will Include
Printroom
* Monitor and manage the Printroom inbox and action incoming requests.
* Attend to all photocopying, binding, scanning, and collating requests, including outsourcing of large jobs as required.
* Fill all photocopiers and printers daily and maintain supplies.
* Order stationery in consultation with the Office Manager.
* Maintain Printroom equipment and ensure the area is tidy and in order.
* Arrange service calls for printers and copiers as needed.
Archiving/Destruction
* Handle archiving duties including retrieval requests and returning archived items to storage.
* Assist with the destruction of archived files.
Safe Custody
* Register documents on our system, manage requests for off-site storage, and oversee the return of items.
Office Services, Outside Clerk, and Administrative Tasks
* Process and deliver incoming and outgoing mail.
* Assist with office moves and ancillary tasks.
* Manage recycling bins and coordinate with suppliers.
* Maintain a tidy kitchen, including dishwashing and cleaning coffee machines.
* Support departments with file openings and closures.
* Attend Court or government departments to lodge or file documents when required.
* Handle deliveries and support project work as directed.
* Perform other ad hoc duties as assigned by the Office Manager.
Reception
* Operate switchboard, manage reception area, greet clients, notify staff of arrivals, and ensure meeting rooms are tidy.
* Make coffees and manage the reception inbox and courier orders.
Skills And Experience
* Excellent customer service, communication, and interpersonal skills.
* Strong organizational and time management skills.
* Meticulous attention to detail.
* Problem-solving skills and ability to work under pressure.
* Ability to work collaboratively and build positive relationships.
* Self-motivated and capable of working independently.
* Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
* Experience in a similar role is preferred.
Benefits & Culture
This is an exciting opportunity to join a collaborative team within a firm that values career development and work-life balance. We offer a competitive salary, comprehensive benefits, professional growth opportunities, salary sacrificing options, social gatherings, casual Fridays, flu vaccinations, and birthday leave. Our culture emphasizes support, respect, empowerment, and innovation.
About Us
At Thynne + Macartney, we understand our clients' unique situations and challenges. With over 130 years of experience, we have served some of Australia's most successful businesses and are committed to excellence. Join us to contribute to our continued success and client service excellence.
If you're ready to contribute to our office's efficient operation, apply now and make a meaningful impact
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