Receptionist & Office Coordinator
Melbourne | Full-time | Property Development
A new opportunity is available for a warm, professional and highly organised Receptionist / Office Coordinator to join a well-established and growing property and development group based in Melbourne. This business has a thriving and social office culture
This is a true front-of-house role, ideal for someone who loves being the first point of contact, takes pride in creating a welcoming office environment, and enjoys variety across reception, administration and office support.
The Opportunity
You will be responsible for the smooth running of front-of-house operations while also providing broader administrative support across the business. This is a hands-on role with exposure to multiple entities within the group and close interaction with senior stakeholders, suppliers and trades.
Key Responsibilities
Greet and welcome visitors, creating a professional and friendly first impression
Manage a busy switchboard across multiple entities and handle general enquiries
Coordinate couriers, mail distribution and maintain mail registers
Manage meeting room bookings and organise catering
Maintain presentation of front-of-house, meeting rooms, kitchen and office spaces
Order and manage office, kitchen and stationery supplies
Assist with social events and internal communications
Provide administrative and diary support to senior leaders
Support construction administration including key registers and supplier engagement
Assist with OH&S compliance tasks and stock requirements
Credit card reconciliations and ad-hoc administrative support
Assist with filing, archiving and document preparation
Coordinate client, staff anniversary and birthday gifts
About You
Previous experience in reception or customer service
Polished communication skills and a professional presentation
Strong organisational skills with excellent attention to detail
Proactive, energetic and solutions-focused
Comfortable juggling multiple tasks in a fast-paced environment
Team-oriented, yet able to work autonomously and show initiative
Why This Role?
Join a respected and growing property group
Varied, hands-on role with exposure across the business
Supportive team culture with strong values around integrity and connection
Ideal opportunity to build a long-term career in office support and administration
If you enjoy being the go-to person in an office, thrive on variety, and take pride in creating a welcoming and well-run workplace, we'd love to hear from you.
Apply now or reach out for a confidential discussion.
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