Contracts Administrator
Residential Building | Miami, Gold Coast
Avondale Homes is a family-owned residential design and build company specialising in custom, acreage and investment homes. We pride ourselves on strong values, and a positive, supportive workplace culture.
We are seeking a Project Administrator to join our team who brings customer focus, organisation and strong coordination skills. Someone who enjoys being at the centre of the action, keeps projects moving and helps clients feel calm, informed and supported from contract through to site start and beyond.
If you love people, structure, being proactive and seeing projects come together, this role will feel like home.
About the Role
You will be responsible for assisting the team on contract and pre-construction administration tasks, acting as a key liaison between clients, estimators, supervisors, suppliers and certifiers. Accuracy, organisation and strong communication skills are essential.
Key Responsibilities
Client Communication & Customer Service
* Provide weekly client updates via phone and email
* Respond to client enquiries professionally and promptly
* Issue Commencement and Practical Completion notices
* Coordinate client sign-off for working drawings, colour selections and variations
* Provide weekly photo updates to clients from commencement to completion
Contracts & Variations
* Prepare, submit and manage variations, including pricing and client sign-off
* Submit Extension of Time notices where required
* Ensure all documentation is distributed, actioned and filed correctly
Pre-Construction & Approvals
* Source estate documentation and covenant requirements
* Lodge covenant documentation and obtain approvals
* Submit documentation for Building Approval (BA) and Plumbing Applications
* Liaise with private certifiers and respond to RFIs
Construction & Internal Coordination
* Create and maintain supervisor job files
* Prepare job file notes highlighting site-specific requirements
* Follow up unconditional finance approval and builder’s deposit receipt
* Ensure all documentation and certifications have been received ready for handover
About You
* Minimum 2 years’ experience as an administrator with strong customer service
* Council requirements and overlay knowledge a bonus
* Excellent attention to detail and accuracy
* Professional phone manner and strong written communication skills
* Proven ability to manage systems, procedures and deadlines
* Confident liaising with clients, trades, consultants and internal teams