Job Title: Office Support Specialist
Description:
The Department of Education and Training Victoria is seeking a skilled and enthusiastic Office Support Specialist to join our team. As an Office Support Specialist, you will provide administrative support to the school office, ensuring that all tasks are completed efficiently and effectively.
Responsibilities:
* Provide routine clerical or other administrative support, including telephone, front-office enquiries, mail deliveries, stock control and meeting support.
* Maintain, enter and retrieve data from the school's IT systems, such as the records system, including computerised student, staff and school records.
* Maintain and update office records, enrolment data, diary records and basic written records.
* Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g., form letters, newsletters).
* Coordinate delivery of administrative services within the school.
* Determine and manage work priorities within the school office in consultation with the Business Manager.
* Develop and implement strategies to ensure effective administrative procedures.
* Support acquisition of purchasing requirements within school policy and procedures.
* Manage client reception and office operations.
* Liaise with school staff regarding support requirements.
* Backup support for VASS and/or VET administration.
* Assist in delivering first aid to students and student services.
* Monitor and maintain visitor sign-in/out system.
* Provide backup support to Accounts Receivable and Accounts Payable roles.
* Complete other duties as directed by the Principal.
About Us:
The Department of Education and Training Victoria is committed to diversity and inclusion, fostering a workforce that reflects the communities we serve. We are proud to be an equal opportunity employer.
How to Apply:
If you are passionate about providing exceptional administrative support and are eager to make a difference in the lives of our students, please submit your application today.
Contact Information:
Please note that this position requires a satisfactory pre-employment condition check and may be subject to a probationary period during the first year of employment.