Job description
Agency NT Police Force Work unit Criminal History and Warrants
Job title Criminal Records Officer Designation Administrative Officer 3
Job type Full time Duration Ongoing
Salary $66,773 - $71,746 Location Darwin
Position number 9141 RTF 336394 Closing 07/12/2025
Contact officer Heidi Andreason on 08 8922 3261 or heidi.andreasen@pfes.nt.gov.au
About the agency www.pfes.nt.gov.au/Police.aspx
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=336394
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the
OCPE website.
Primary objective
To undertake high volume complex data entry, following mandatory processes to ensure accuracy and appropriate interpretation, quality
assurance and recording of court outcomes, requests for information, warrants, parole and court orders, Births, Deaths and Marriages
Reports, and historical in-custody photographs through a variety of systems and databases.
Context statement
The team operates within Digital Transformation and Reform, and is responsible for processing, recording, maintaining and releasing a
high volume of offender records, as well as providing offender record information to law enforcement agencies, including inter-
jurisdictional police services.
Key duties and responsibilities
1. Provide high quality and timely data recording of court outcomes into police databases, ensuring individual criminal history is available
in accordance with internal and external policies and procedures.
2. Provide accurate information in accordance with legislation, policies, and procedures to requests for information received from
organisations with responsibility for law enforcement or the administration of justice, sourced from several local and national
databases.
3. Effectively communicate with internal and external stake holders around the management of data and information of recorded persons.
4. Interrogate, quality check, record and maintain data and information relating to NT warrants, parole orders and court orders.
5. Receive, cross match, upload and maintain historical in-custody photographs in accordance with internal policies and procedures.
6. Follow defined service quality standards, work health and safety policies and procedures relating to the work being undertaken to
ensure high quality, safe services, and workplaces.
Selection criteria
Essential
1. Demonstrated experience in data entry and analysis while maintaining a high degree of accuracy and attention to detail in a high-
volume setting.
2. A high level of computing skills with the ability to work between multiple systems concurrently.
3. Demonstrated high-level oral and written communication skills, including the ability to interact appropriately with internal and external
stakeholders.
4. Ability to work effectively and contribute positively to a team environment whilst working with limited supervision under pressure
meeting critical deadlines while maintaining quality control.
5. Demonstrated adaptability to change and ability to learn new IT systems, legislation, and processes quickly.
6. Demonstrated organisational and time management skills with the capacity to prioritise and work across competing tasks.
7. High level of personal integrity, confidentiality and flexibility including the ability to problem solve and provide solutions.
Desirable
1. Knowledge and understanding of the application of NT legislation, relevant criminal court processes, procedures, and terminology.
2. Experience using SERPRO, IJIS and other mainframe applications.
Further information
The successful applicant must consent to a check by Police of criminal records and intelligence data to confirm they have no significant
criminal history record.