Ongoing, Full-time VPS3 role
About the Department
The department provides a wide range of learning and development support and services.
The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.
About the Division
The Information Management and Technology Division (IMTD) delivers secure, reliable, and integrated information and technology platforms, systems, and services that transform education environments and enable a great education for every child and young person. IMTD supports one of the largest technology networks in Victoria, servicing more than 1500 Government schools, 50,000 teachers, and 650,000 students. IMTD leads the Department's technology, digital capability, business systems, and digital transformation through cloud solutions and agile practices focused on user experience, security, and integration.
About the Role
We are looking for a highly organised Portfolio Officer to support the coordination and administration of ICT portfolio governance and reporting processes. In this role, you will assist with the planning and delivery of governance activities, providing secretariat support for project control boards and technology governance committees, and assist in the preparation of reports and briefing materials.
You will also play an important role in maintaining accurate data and information to support effective portfolio planning. This role will contribute to the successful delivery of technology-enabled initiatives that support outcomes across the Victorian K-12 education system.
Attributes
As our ideal candidate, you will be someone with strong organisational skills, reliable, and takes pride in keeping things running smoothly. You've worked in admin or coordination roles before, ideally in a public sector or ICT portfolio environment, and you know how to manage competing priorities. You're comfortable using Microsoft Office, SharePoint or Project Online. You will be a team player who enjoys helping others, keeping things on track, and being part of work that makes a real impact—especially when it supports education and technology.
Key Accountabilities are:
* Portfolio Coordination and Planning
* Governance and Secretariat duties
* Reporting and Briefing Support
* Information Management and Administrative Support
* Stakeholder Communication and Collaboration
Desirable Qualifications and Experience
* You hold a certificate or diploma in administration, business, or project support
* You bring experience in a similar administrative or coordination role, ideally within public sector or ICT portfolio environment.
* Experience in/ understanding of project administration including scheduling, financials, and milestone reporting
* You are proficient in the Microsoft Office suite, including Word, PowerPoint, Excel, and Outlook, with experience in SharePoint or Project Online
* Understanding of generative AI tools and ability to incorporate their use into everyday tasks
Further Information
For more details regarding this position please see attached position description for the capabilities to address in application.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at .
For further information pertaining to the role, please email Gregory Clifford on gregory.clifford@education.vic.gov.au
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.
Applications close 11:59pm on Thursday 14 August 2025