McClellands Consulting Engineers is a respected regional consultancy based in Ballarat, providing Structural Engineering, Soil Testing, Surveying, Site Investigation, and Civil Engineering services to the residential building industry. With a team of around 15 professionals, we pride ourselves on delivering practical, high-quality engineering solutions.
About the Roles
We are seeking two reliable and enthusiastic Support Officers to join our team in a job-share arrangement. These part-time roles offer a great mix of administrative, customer service, and financial support duties in a friendly and professional environment.
Each role is for 20 hours per week over 3 days, with additional hours occasionally required to cover leave. Initially, both positions will be 26 hours/week over 4 days for the first 6 weeks to support onboarding and training.
Key Responsibilities
- Reception – first point of contact for calls and visitors
- Managing the company inbox and project communications
- Project administration – opening, filing, issuing, and closing jobs
- Assisting with field data, document preparation, and drawings
- General office support and coordination
- Financial administration – invoicing, accounts payable/receivable, payroll, BAS, and reporting
- Maintaining public areas and coordinating cleaning and catering
- Supporting internal events and milestone celebrations
- Potential First Aid and Emergency Warden duties
About You
We’re looking for two complementary candidates:
- Role 1: Financial Lead – experience and/or qualifications in bookkeeping are essential
- Role 2: Project Administration & Customer Service Lead – experience in these areas is highly desirable
You’ll also bring:
- Solid communication and organisational skills
- Confidence using Outlook, Word, Excel, Xero, Workflowmax, and custom systems
- A “can-do” and adaptable approach
- Ability to work independently and as part of a team
- Willingness to cover additional hours when required
What We Offer
- A stable, ongoing role in a respected regional business
- A supportive and friendly team environment
- On-the-job training and development
- An opportunity to work alongside skilled professionals and learn new technical skills
How to Apply
If you’re interested in joining our team, please submit your resume and cover letter to (email address removed), outlining which of the two roles you are applying for and how your experience aligns with the position.
Applications close Monday 13th October 2025.
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📌 Administration Support Officer
🏢 McClellands Consulting Engineers
📍 Ballarat