Overview
Group and Team: Infrastructure and Assets and Business Support Team. Location: Council Centre. Employment status: Permanent Full-time 1.0 FTE. Classification: Municipal Officer Level 2. Agreement: Hobart City Council Enterprise Agreement 2024. Salary range: $74,667 + 13.5% superannuation.
About the role
This role contributes to the success of the City by providing high level administrative and coordination support that enables the Infrastructure and Assets Network to deliver its strategic and operational objectives. The role focuses on governance support, meeting coordination, high quality administrative services, and oversight of key financial and business processes.
Role accountabilities
* Contributing to business improvement initiatives by supporting the development of work instructions and assisting with the implementation of new administrative procedures.
* Overseeing and coordinating meetings across the Infrastructure and Assets Network, including agenda preparation, minute taking, and accurate record keeping.
* Coordinating conferences and events, including registrations, travel, accommodation, and associated logistics.
* Delivering timely administrative support for programs, projects, and major initiatives, including research and preparation of background notes.
* Prioritising and managing incoming communications and customer requests, and auditing outgoing correspondence for accuracy and compliance.
* Assisting with financial operations such as audits, invoicing, and purchase orders.
* Supporting the coordination of open space bookings and ensuring documentation is accurate and assessments are completed promptly.
* Managing updates across digital platforms including the Hive, the IAN Resource Centre, and the City of Hobart website.
* Providing high level administrative, secretariat, and project support through governance coordination, accurate record keeping, and effective follow up.
* Demonstrating discretion, professionalism, and compliance with organisational standards when managing confidential or sensitive information.
About you
You are an organised and proactive professional with experience in providing high level administrative support in a fast paced environment. You demonstrate strong written and verbal communication skills, sound judgement, and the ability to manage multiple priorities while maintaining accuracy and attention to detail. You are confident coordinating meetings, events, and administrative workflows. You bring strong digital capability, including experience managing online content and electronic platforms. You are committed to continuous improvement and can adapt to new systems, processes, and technologies. You display professionalism, discretion, and a strong commitment to governance, accountability, and organisational values.
About us
The City of Hobart offers something for everyone, with connections between nature, history, culture, businesses and each other. We are proud to provide a range of services and facilities that support the wellbeing, safety and participation of the community as well as continuously look to improve and embrace new approaches to achieve better outcomes for all. With an industrious and diversified economy, wherever your skills, talents and passions lie, we can offer you the opportunity to have a rewarding career with ongoing learning and development opportunities.
We recognise contributions to our workforce and offer:
* Above Award wages and Employer Superannuation at 13.5% with salary sacrifice options.
* Flexible work arrangements.
* A wide range of paid leave entitlements.
* Health and Wellness programs, including onsite gyms.
* Discounted membership at Doone Kennedy Hobart Aquatic Centre.
* Ability to purchase additional leave after 12 months of service.
* An Employee Assistance Program that offers onsite visits.
* Corporate Health Plan discounts with BUPA, St. Lukes and Medibank.
The City of Hobart is committed to building an inclusive community and workplace. As an equal opportunity employer, we encourage applications from people of all backgrounds, abilities, ages and identities.
City of Hobart has a strong commitment to health and safety. Appointment will be subject to satisfactory pre-employment background checks. These will include reference checks, verification of qualifications, National Criminal History record check, and Medical Assessment including drug and alcohol testing.
Learn more about our vision, mission and values.
How to apply
If you're passionate about our beautiful City and ready to take on a role that challenges and rewards, we'd love to hear from you. Apply today!
If you require any further information specific to this role please contact Belinda Herbert, Executive Officer, on 03 6238 2*** or email ***************@hobartcity.com.au
All applications must be made in the online portal, and you can save your application as you progress through the stages until you submit your final application. If you have any issues with submitting your application, please email details of the issue to ***********@hobartcity.com.au. Please note that we do not accept applications via email or after the position has closed so if you have issues submitting your application, please contact us prior to the closing time.
Applications close 11:59 pm Sunday 15 March 2026.
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