Department Coordinator, Product Development & Production page is loaded Department Coordinator, Product Development & Production Apply locations Ipswich, MA United States time type Full time posted on Posted 5 Days Ago job requisition id 1878The Product Development and Production teams at New England Biolabs (NEB) are accepting applications for a full-time Department Coordinator/Administrative Assistant. These departments cover a broad variety of activities related to the design, development, and manufacturing of molecular biology reagents. In this role, the Department Coordinator will have the opportunity to work within a dynamic company of scientists supporting two Executive Team Members and their departments. The successful candidate will grow their role to fit the needs of the business. This position is based at our Ipswich headquarters.Primary Responsibilities:Support calendar management, expense reports, meeting coordination, teleconference and video conference calls across multiple sitesSupport customer and collaborator visitsWork cross-functionally to coordinate monthly department-wide meetings, including agenda development, securing meeting spaces, booking catering and accommodations, and engaging with internal stakeholders across the companyCoordinate domestic and international travel including booking flights, accommodations, car service, travel visas, restaurant reservations, meeting space and the likeCollate meeting notes and action items and drive follow-up on team-oriented projectsWork closely with business analysts to provide details to key staff in both departments as neededCollaborate with other departmental coordinators to ensure communication and implementation of company-wide best practicesPrepare communications and maintain/improve internal reportsRequired Qualifications and Experience:Bachelor's degree (scientific focus preferred)Minimum 5 years' experience in an administrative or related roleStrong work ethic and high integrity, emphasizing both efficiency and quality of workExcellent organizational skills and keen attention to detailAbility to work cross-functionally in a fast paced, dynamic environmentStrong written and verbal communication skills with an understanding and appreciation of confidentiality needs of Executive Team MembersExcellent computer skills and comfort with all aspects of Microsoft Office based applicationsSelf-motivated and flexible with the ability to work independently and as part of a teamAbility to multi-task and prioritizeProfessional, positive, and friendly demeanorEqual Opportunity Employer, including disabled/veteransNew England Biolabs is committed to fostering a diverse and inclusive community. As an Equal Employment Opportunity employer, New England Biolabs considers applicants for employment without regard to and does not discriminate on the basis of any category protected under applicable federal, state, or local laws and regulations. More in-depth details of EEO are availablehere.Information regarding New England Biolabs' commitment to Diversity, Equity, and Inclusion can be foundhere.New England Biolabs is a participating employer in the Employment Verification ( E-Verify ) program.If you need an accommodation for any part of the employment process because of a medical condition or disability, please send an email to or call to let us know the nature of your request.