FactSet creates flexible, open data and software solutions for over 200,000 investment professionals worldwide, providing instant access to financial data and analytics that investors use to make crucial decisions.
Job Purpose
Working directly with the Facilities Management Team, the Office Manager provides administrative support to the Strategic Resources Team, focusing on Facilities, in line with Office Management, Housekeeping, Security, Preventive Maintenance, Maintenance and Repair as well as Government Transactions. Annual and quarterly goals with measurable output are provided by the Facilities Management Team to support the Strategic Facilities Plan of the Organization.
What you'll do
* Office Management: Provide Office Management to ensure the efficient and effective day‑to‑day operations of the office by managing the office supplies, lunches, snacks/ beverages, petty cash management, vendor and payment management, building coordination, events, logistics, and other office‑related requirements.
* HR Assistance: Support the HR Business Partner as necessary. Assist in New Hire Onboarding Requirements including badge creation, transportation orientation, house rules orientation, issuance of welcome kits, and endorsement to teams.
* Housekeeping: Facilitate the proper upkeep and maintenance of the facilities in coordination with the Housekeeping Team. Manage the Housekeeping Team, its schedule, deliverables, and monitoring in coordination with the Facilities Operations Management Team.
* Security: Oversee and manage office safety and security, arrange office and building access for employees, manage mailroom needs, and perform other ad‑hoc tasks in relation to safety and security in coordination with the Facilities Management Team. Facilitate employee compliance with FactSet's Security Policies.
* Preventive Maintenance: In coordination with the Facilities Operations Management Team, arrange schedule and attend to contractors/present vendors and contractors/potential vendors to conduct preventive maintenance and maintenance work to eliminate unscheduled downtime with proper maintenance and monitoring of equipment.
* Maintenance: In coordination with the Facilities Operations Management Team, identify areas of concern, arrange schedule, and attend to contractors/present vendors and contractors/potential vendors for necessary maintenance/repairs of FactSet equipment/facilities and timely resolution of maintenance work.
* Government Liaison: In coordination with the Facilities Operations Management Team, assist in the compliance/application/renewal of necessary safety or occupancy permits through timely accomplishment of required documents. If necessary, act as FactSet's liaison for Government Transactions.
* Health and Safety and Business Continuity Plan (BCP): In coordination with the Local Incident Management Team (LIMT) and the Facilities Operations Management Team, ensure that critical business processes continue and that facilities can return to normal in the shortest possible time during emergencies or incidents. Prioritize health and safety in the office to ensure a safe and healthy work environment for all employees by implementing proper sanitation and cleaning protocols, providing necessary safety equipment, and promoting healthy habits among employees to prevent the spread of illnesses.
* Environment, Social, and Governance: Integrate ESG into the Facilities Processes, by observing the environmental, ethical, and social values that FactSet upholds as a company.
* Sales and Marketing Team Assistance: Support the Sales and Marketing Team which may include but is not limited to administrative tasks, events and marketing coordination, client relations, and FactSet product ordering and trial of clients.
What we are looking for
* Min 3‑4 years' experience, Business Administration or background or an equivalent combination of experience and education.
* Commitment for collaboration and engagement within a multi‑cultural and multinational working environment.
* Efficient and consistent reporting and accountability.
* Strong work ethics.
* Confident and effective communication skills (both oral and written) with people of different cultural backgrounds and nationalities.
* Proficient and excellent ability to utilize Microsoft Office Applications.
* A permanent working right in Australia.
Preferred Experience and Skills
* Excellent and accurate computer skills and experience with purchase requisitions.
* Analytical thinker with strong conceptual and problem‑solving skills.
* Meticulous attention to detail with the ability to multi‑task.
* Ability to work under pressure and meet deadlines.
* Ability to work independently and as part of a team.
* Excellent documentation, communication, and IT skills.
* General knowledge of processes, quality control, costs, and other techniques to achieve maximum efficiency.
* Working knowledge of the Workday ordering software applications and financials.
Benefits
* 12.5% super
* 16 days of AL per year
* Employee Medical Insurance
Working Hours
Monday 8:30am to 11:30am
Tuesday 8:30am to 4:30pm
Wednesday 8:30am to 3:30pm
Thursday 8:30am to 3:30pm
Friday 8:30am to 11:30am
Total: 25 hours per week
Company Overview
FactSet (NYSE : FDS | NASDAQ : FDS) helps the financial community to see more, think bigger, and work better. Our digital platform and enterprise solutions deliver financial data, analytics, and open technology to more than 8,200 global clients, including over 200,000 individual users. Clients across the buy‑side and sell‑side, as well as wealth managers, private equity firms, and corporations, achieve more every day with our comprehensive and connected content, flexible next‑generation workflow solutions, and client‑centric specialized support. As a member of the S&P 500, we are committed to sustainable growth and have been recognized among the Best Places to Work in.
Qualified applicants will be considered for employment without regard to characteristics protected by law. At FactSet, our values are the foundation of everything we do. They express how we act and operate, serve as a compass in our decision‑making, and play a big role in how we treat each other, our clients, and our communities. We believe that the best ideas can come from anyone, anywhere, at any time, and that curiosity is the key to anticipating our clients' needs and exceeding their expectations.
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