Hiring: Full-time Executive Legal Assistant – Remote – $9,600-$14,400/yr
??
About the Client
?? Boutique Powerhouse – Small but mighty law firm on Gold Coast, Australia specializing in commercial law, litigation, property conveyance, and leasing.
?? Trusted Legal Partner – Established reputation delivering no-fuss, high-impact legal solutions to clients who value results and realness.
?? Built on Reputation – Known for practical, down-to-earth service that combines expertise with approachability and gets clients coming back.
?? Culture of Connection – Work with a supportive leader who values communication, collaboration, and mutual respect.
?? Trust is the Foundation – Integrity is non-negotiable, egos checked at the door, humor welcome.
About WeAssist ??
?? Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
? Fast & Purposeful Recruiting – Move quickly, prioritize long-term fit, stability, and growth over just filling roles.
?? Connecting Global Talent – Link top talent worldwide with thriving US businesses, with 100+ outsourced professionals.
?? Giving Back Matters – From building schools to feeding the homeless, belief in true success means making a difference.
?? Inclusive & Thriving Culture – Your skills and unique gifts matter; create an environment for outsourced professionals to grow.
Key Responsibilities of the Legal Assistant ??
Client Onboarding & File Management
Prepare new client files and input details into the firm's management system
Draft and issue engagement letters, client agreements, and fee quotes
Track client onboarding progress and ensure all signed documents are returned and filed
Keep digital and physical files organized, accurate, and up to date
Legal Document Preparation & Templates
Complete and format legal templates such as contracts, wills, agreements, and correspondence
Review documents for accuracy in names, dates, and details before submission
Maintain and update firm templates to ensure consistency and compliance
Proofread all documents to ensure they meet professional legal standards
Deadline & Task Management
Record and track key contract and case deadlines
Update shared calendars and send reminders to the legal team
Follow up with clients for missing information or required actions
Administrative & Internal Support
Assist with general administrative tasks, document storage, and data management
Manage task instructions received via email or WhatsApp and confirm completion
Support smooth communication between team members and maintain workflow accuracy
Troubleshoot basic tech or document issues using provided guides and online resources
Growth & Process Improvement
Once core tasks are mastered, assist in refining procedures and improving efficiency
Contribute to system updates, template enhancements, and process documentation
Qualifications
Must-Haves
Exceptional attention to detail – zero tolerance for typos or errors
Highly organized, reliable, and focused during work hours
Resourceful problem-solver – uses guides, SOPs, and tools before asking for help
Clear communicator, both written and verbal
Proficiency in Microsoft Word and Outlook
Accuracy in handling sensitive data (names, dates, emails, numbers)
Nice-to-Have
Legal Administration Background – a huge plus if you've worked in a law firm or handled legal documentation
What's In It For You?
Level up your legal know-how – hands-on experience in commercial law, litigation, and property
Clear path to growth – opportunity to move into systems and procedures support
Help build better systems – play a key role in improving operations and efficiency
Flexible remote setup – work from home within Australian business hours (8:30 AM – 5:30 PM AEST)
Mentorship & stability – join a team that values your reliability and skill
Direct access – work closely with firm leadership and learn the business end-to-end
Down-to-earth vibes only – no ego, no drama, just real people doing great work
Trust is the foundation – honesty and integrity are non-negotiable
Perks
13th Month Bonus
Permanent work-from-home / remote set-up
Health, dental, and mental health insurance
Great starting salary
Growth opportunity
Performance-based raises
Prizes and bonuses
Technical & Miscellaneous
Must-have: MS Office (Outlook, Word)
Any CRM or project management software required
Nice-to-have: Practice management system (e.g., LEAP), Xero, Practice Ignition, WhatsApp
Compensation: Fixed rate $9,600 – $14,400 per year
Time: Full-time; 8:30 AM – 5:30 PM AEST
Remote: Location-agnostic within Australia
Professional setup: clear background, good camera, microphone, strong Wi-Fi, business casual attire for meetings
#J-*****-Ljbffr