Job Title: Team Administrator
Job Description
Forvis Mazars is a globally integrated audit, tax and advisory firm with offices in over 100 countries. We are looking for a proactive and effective Team Administrator who will work in the Melbourne Audit team.
Your responsibilities will include:
* Prepare and format proposals for potential and existing audit clients.
* Draft client-facing emails, engagement letters, and standard correspondence.
* Liaise with internal teams and external clients regarding document requests, deadlines, and follow-ups.
* Maintain client engagement documentation and schedules.
* Assist with planning and coordination of audit engagements (e.g., creating folders, checklists, job codes).
* Attend weekly audit team meetings and keep managers informed of key updates.
* Undertake ad hoc tasks and reporting for Partners/Managers as needed.
* Coordinate onboarding of new clients and assist with setup in systems.
* At least 2 years administration experience.
* Intermediate skills in Word, Excel, PowerPoint & Outlook functionality.
* Strong sense of customer focus (internal & external).
* Excellent time management skills with the ability to multitask, prioritise and work autonomously.
* Excellent oral & written communication skills.
* Highly confidential & trustworthy.
* Reliable & committed.
* Proactive, positive approach.
* Strong attention to detail.
Required Skills and Qualifications
To be successful in this role, you should have:
* Administrative experience.
* Intermediate skills in Microsoft Office Suite.
* Excellent communication and customer service skills.
* Ability to work autonomously and prioritize tasks.
Benefits
We offer a range of financial and non-financial benefits to support and reward our people, including:
* Flexible working arrangements.
* Well-being program.
* Well-being rewards.
* Flu vaccinations.
* Learning and development programs.
* Social club activities.
* Charity and community events.
* Study assistance.
* Employee referral rewards.
* Paid professional memberships.
* Employee assistance program.
* Discounts on health insurance, banking, and other services.
Others
At Forvis Mazars, we nurture an inclusive environment and encompass diversity in all forms. Successful applicants will receive consideration for employment irrespective of their background, experience, identity, age, gender or ability.