Employment Opportunity
The department is seeking motivated individuals who are curious and eager to learn, to fill a number of Executive Assistant (EA) positions across the APS 5 level.
As an EA you will be provided with broad exposure to the work, people and culture within the department. Your role will touch on several key aspects of the organisation's operations. You will be presented with a diverse range of challenges and offered opportunities to grow, upskill and network.
You will work under limited direction and make independent and accountable decisions. You will support the provision of high level and strategic administrative and operational support to SES officers and their immediate work area including, but not limited to; developing objectives for short-term tasks, participating in strategic planning for longer-term initiatives and being a conduit between the area and the broader department.
Some of the key duties and responsibilities may include:
* Strategic diary management, travel coordination, ordering stationery and proactive meeting preparation including seeking relevant documentation and assembling packs, ordering stationery.
* Providing `front of house' support duties including triage telephone calls and general correspondence and respond or direct queries to relevant officers.
* Preparing moderately complex to complex correspondence, minute taking, photocopying/scanning and filing, and overseeing the coordination of responses to ministerial and parliamentary requests via the Parliamentary Document Management System (PDMS).
* Assisting with financial management, including processing of accounts payable, management of corporate credit card accounts, quality assurance and approving travel in the financial management system (SAP).
* Developing and maintaining internal and external relationships. Liaising with stakeholders on policy, project or operational issues responding to stakeholder needs and expectations.
* Making decisions within defined parameters and setting new precedents based on sound subject matter knowledge and professional judgment.
* Applying innovative initiatives and contributing to change and to the improvement in quality and efficiency of services.
* Supporting the Executive Assistant Network through the provision of mentoring, coaching and peer support.
How can you help us make a difference?
We seek people who bring external ideas, diverse experiences, and global perspectives, and are willing to explore innovative ways of working. People who work for us will display leadership at all levels, apply information effectively in order to solve problems, and work collaboratively to achieve outcomes.
As an Executive Assistant you will be required to:
* Demonstrate structured and clear communication skills.
* Prioritise and manage workloads effectively.
* Demonstrate influence, discretion and confidence.
* Build a culture of inclusivity and emotional intelligence.
* Be highly organised and is focused on overcoming challenges with solutions.
* Collaborate with others to achieve goals.
* Demonstrate initiative and sound judgment.
We will support you to make a difference:
* Through our 'EA Buddy Program' which partners new and established EAs together, providing support over a four-month period.
* By creating informal learning and development opportunities through job support and the department's EA Network.
* By enabling ongoing access to training through our learning management system, additional external training can be explored.
* By providing opportunities for growth, empowering you to expand your role as you develop new skills and interests.
Please refer to the AGD Performance Expectations for more detail.
This Affirmative Measures - Aboriginal and Torres Strait Islander process is open only to Aboriginal or Torres Strait Islander people. To be eligible to apply for this role, you must: be an Aboriginal person and/or Torres Strait Islander person and identify as an Aboriginal person and/or Torres Strait Islander person and by accepted by community as being an Aboriginal person and/or Torres Strait Islander person.
Note:
The need to provide confirmation of Aboriginal or Torres Strait Islander heritage is not required as part of the application process. Confirmation will be requested prior to the on-boarding process.