Key Highlights
* Progress with purpose at one of Australia's largest health care providers
* Get ahead with salary packaging, benefits and professional development in a supportive team environment
* NFP salary packaging, benefits offered to casual employees
* Friendly, dynamic work environment in which you will be working closely with all staff in the team.
About the role
As an Administrative Administration Officer at Calvary Health Care Bethlehem, you will provide accurate and timely administrative support for the Intake Unit and Community Palliative Care Service.
This is a permanent part‐time role 0.6 (48 hours per fortnight), and may involve covering both planned and unplanned leave within the team. The role is central to key service operations, and fewer hours per fortnight may be considered for the right applicant. Full training and supernumerary time will be provided.
Hours are 8:30 – 17:00, with flexibility that can be discussed. The role will suit someone who is highly organised, adaptable, and confident managing multiple tasks. You should be comfortable learning new systems and processes, able to pick things up quickly, and ready to contribute from day one. We value reliable team members who bring a proactive approach, strong attention to detail, and a willingness to support wherever needed.
Responsibilities
* Managing referrals
* Scheduling appointments
* Maintaining accurate patient records
* Handling phone and email enquiries from health care professionals, patients, families and carers
* Supporting communication between clinicians, patients, and external services
* Data entry, report preparation, and general office coordination while ensuring confidentiality and compliance with healthcare policies
Qualifications
* Flexibility to cover planned and unplanned leave
* Ability to function within a health care environment with a proven ability to work independently, as part of a multidisciplinary team, and with people at all levels
* Working knowledge of medical terminology preferable but not essential
* Demonstrated word processing, database, and spreadsheet skills (competence level and range of skills as requested by various departments)
* Experience in undertaking routine correspondence and administrative procedures
* Understanding of, and adherence to, the principles of privacy and confidentiality in respect of hospital matters for patients and staff
* Effective time management skills and demonstrated organisational skills
* Excellent interpersonal, written and verbal communication skills
* Ability to work independently
Benefits
* Free car parking at Calvary Kooyong Precinct
* NFP salary packaging benefits available to casual employees
* Discounted health insurance and gym memberships
* Training, development pathways and career opportunities
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