Secretary (Administration Officer Lvl 4) – Department of Medicine - Perm PT/FT
NSW Health Campbelltown, New South Wales, Australia
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Secretary (Administration Officer Lvl 4) – Department of Medicine - Perm PT/FT
NSW Health Campbelltown, New South Wales, Australia
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Employment Type: Permanent Full/Part Time, up to 38 hours per week
Location: Campbelltown Hospital
Position Classification: Administration Officer Level 4
Remuneration: $36.45 - $37.29 per hour
Requisition ID: REQ580510
Application Close Date: 15/06/2025
Interview Date Range: 18/06/2025 – 25/06/2025
Contact Details: Krishna Kadappu – (02) 4634 3483 |
Please note: A current influenza (flu) vaccination is a mandatory requirement for appointment to this position
About The Opportunity
Are you an organised, proactive, and detail-oriented professional looking to make a real impact in the healthcare sector? We're seeking highly motivated individuals to provide essential secretarial and administrative support to our Department Head, Director of Physician Training, Medical Officers, Specialists, and broader clinical and research teams. We have multiple vacancies available and will consider Full Time and Part Time applications for this role.
In this diverse and rewarding role, you'll manage busy calendars, screen enquiries, draft correspondence, maintain medical staff records, and handle financial processes including payments, invoicing, and budget tracking. You'll be the go-to person for coordinating meetings, preparing agendas and minutes, and ensuring seamless follow-up.
You'll also play a vital role in organising education and training events such as Grand Rounds, Masterclasses, FRACP exams, and Medical Officer orientations. From room bookings and catering to liaising with sponsors and external providers, your coordination skills will help bring everything together smoothly.
Ideal candidates will thrive in a fast-paced environment, capable of juggling competing priorities and thinking creatively to streamline systems and processes. Experience with rosters, recruitment, and TESL applications is highly desirable.
If you're ready to support a busy and dynamic medical department with professionalism and purpose, we want to hear from you. Apply now to be part of a team where your contribution truly matters.
What You'll Be Doing
Providing effective, efficient and high quality Secretarial support to the Director of Medicine, Director of Physician Training, Staff Specialists, Visiting Medical Officers, Advanced Trainees, Medical Registrars, Nursing and Research Staff.
This role is to act as first point of contact for the Department of Medicine, plus a range of contacts at all levels from Western Sydney University, research stakeholders, medical representatives, Primary Health Network, Royal Australian College of Physicians and hospital staff liaising with the medical team.
Where You'll Be Working
Campbelltown Hospital, located in the heart of the Macarthur region, is a leading tertiary hospital within the South Western Sydney Local Health District. This progressive hospital is dedicated to providing exceptional patient care to the local community and beyond.
With state-of-the-art facilities and a dynamic, diverse team, Campbelltown Hospital offers a wide range of services, including cardiology, maternity, palliative care, respiratory medicine, emergency medicine, and aged-care services. The hospital also features specialised Mental Health and Cancer facilities, ensuring comprehensive care and support for patients.
The ongoing multi-million dollar redevelopment will further enhance the hospital's capabilities, introducing advanced equipment and amenities. The management team is committed to fostering a sociable, friendly, and vibrant environment where patient experience is paramount. They are approachable, innovative, and responsive to staff feedback, ensuring a supportive workplace culture.
Joining Campbelltown Hospital means becoming part of a community-focused team dedicated to excellence in healthcare. The hospital's emphasis on training and upskilling encourages staff to pursue learning and development opportunities, making it an exciting place to grow your career while making a meaningful impact on the community.
How To Apply
To be considered for this position, please ensure you address the below questions as thoroughly as possible. View our application guide for information on how to respond to criteria and improve your application.
* Demonstrated understanding of the NSW Hospital Medical Workforce structure.
* Demonstrated high level experience in the use of all Microsoft Office software with excellent keyboard skills. Experience in Health Roster.
* Demonstrated experience in office management and administration skills with an ability to organise and prioritise work and complete tasks within tight timeframes.
* Demonstrated high level written communication skills, preferably with previous experience in the preparation of research grant applications or other complex documents. High level of verbal communication skills at various levels.
* Demonstrated ability to exercise judgement with regard to the release of information on confidential matters.
* Experience in rostering and employment processes. Working knowledge of Medical officer awards.
* Demonstrated and well developed planning, organisational and problem saving skills with the ability to show initiative and work unsupervised.
* Demonstrated capacity to achieve results through liaison, negotiation, advocacy and conflict resolution.
Need more information?
* Click here for the Position Description
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Additional Information
Salary Packaging
South Western Sydney Local Health District employees are able to enjoy the benefits of salary packing. Visit Smart Salary for more details.
Health & Fitness
South Western Sydney Local Health District employees receive discounted Gym Membership/Corporate Wellbeing Programs, including Fitness Passport.
Transforming Your Experience
Transforming Your Experience (TYE) is SWSLHDs key strategy to always positively transform your, our patients, our consumers, our staffs and our communities experiences across our organisation and services. Our vision is that our care is always safe, high quality and personalised and all our staff are supported and empowered to achieve their full potential. SWSLHD upholds the CORE Values – Collaboration, Openness, Respect and Empowerment.
To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.
At South Western Sydney Local Health District we are proud to be an equal opportunity employer, where we don't just accept differences but we honour and support it. Committed to providing a working environment that thrives and values diversity, we encourage people of ???? Aboriginal and/or Torres Strait Islander ???? background, people with a disability and people from the L G B T Q I + community to apply.
SWSLHD is committed to driving a child safe culture that upholds children and young people's rights. We strive to ensure children and young people feel safe, supported and included in their care. Existing staff of SWSLHD and those seeking employment are required to take the safety, welfare and wellbeing of children and young people seriously while taking action to keep them safe from harm and abuse.
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Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Hospitals and Health Care
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