* Classification: APS Level 5
* Location: Canberra - ACT
* Salary: $89,771 - $97,261
The Role
Austrade seeks a dynamic and professional APS 5 Executive Support Officer to support Austrade's Chief Executive Officer.
The Executive Support Officer will work closely and collaboratively with the CEO office and broader Austrade senior leadership team (and their respective support teams), to ensure the efficient and effective operation of the CEO office and broader Executive operations.
The successful candidate will be required to exercise initiative and good judgement. They will have a proven ability to triage and action multiple competing priorities. Superior attention to detail is required.
The successful candidate will possess strong communication and interpersonal skills, including the ability to build rapport and collaborate effectively with internal and external stakeholders.
This role is based in Austrade's office in Canberra. During peak periods, additional hours or working outside of standard hours may be required.
Duties Include
* Diary management and associated meeting arrangements for the CEO, including the tracking of briefings and action items where required, and ensuring all necessary documentation is uploaded into OneNote.
* Managing travel bookings including approvals, visas, transport and accommodation.
* Establishing strong stakeholder relationships both internal and external to the organisation.
* End of month reconciliation of credit card statements for the CEO.
* Providing quality assurance across a range of administrative approvals (including credit card reconciliation for direct reports and travel request forms), ensuring adherence to corporate policies and reinforcing a culture of compliance within the agency.
* Maintenance of electronic files, folder structure, and email distribution lists.
* Working independently with minimal supervision, remote support as required (e.g. while the Chief Executive Officer is travelling).
* Managing sensitive information with utmost discretion at all times.
* Performing 'front of office' support functions, including meeting room set up and greeting visitors.
* Where capacity exists, it is expected that this role may to provide leave coverage for Deputy CEO and COO Executive Assistants on occasion.
Given our commitment to diversity and inclusion, Austrade actively encourages applications from people with disabilities, LGBTQIA+ people, women, and people with diverse linguistic and cultural backgrounds for all of our roles.
Closing Date
Applications close at 11:30PM, Sunday, 8 February 2026 (AEDT)
Eligibility
Australian Citizenship - Our successful candidate must be an Australian citizen.
Security Clearance - Our successful candidate will be required to obtain and maintain a Negative Vetting Level 1 security clearance.
For more detailed information please view the Information Pack.
#J-18808-Ljbffr