ROLE DETAILS
* $95,000 – $105,000 + super
* Sydney
* Permanent, full-time role
* National remit with senior stakeholder exposure
ABOUT THE COMPANY
This respected, member-driven organisation operates at the intersection of business, leadership and influence, supporting senior executives across Australia. With a national footprint and a collaborative, high-performing culture, the organisation is known for its professionalism, credibility and strong relationships. Employees value the exposure to senior leaders, the opportunity to contribute meaningfully, and the supportive, close-knit team environment where everyone pitches in and makes an impact.
ABOUT THE ROLE
This is a trusted, hands-on role supporting the CEO and COO while ensuring the smooth day-to-day running of the Sydney office. Operating with autonomy and discretion, you'll balance high-level executive support with office management responsibilities. Working closely with senior leaders and internal teams, you'll play a critical role in keeping the business organised, connected and operating seamlessly—ideal for an experienced EA who enjoys variety, responsibility and wearing multiple hats.
DUTIES
* Manage complex diaries, meetings and schedules for the CEO and COO
* Coordinate correspondence and email management on behalf of executives
* Prepare, collate and support all aspects of Board meetings
* Maintain and research contacts within the CRM
* Act as first point of contact for phone enquiries and office visitors
* Oversee office supplies, equipment, stock tracking and charge-outs
* Administer security, phone and voicemail systems
* Coordinate staff meetings, catering and executive travel
* Manage onboarding and offboarding in collaboration with IT
* Organise staff celebrations, events and social activities
* Support general office operations and ad-hoc executive requests
SKILLS & EXPERIENCE
* Proven experience as an EA, PA or Office Manager supporting senior leaders
* Advanced Outlook calendar management, including multiple time zones
* Strong organisational skills with the ability to juggle competing priorities
* High level of professionalism, discretion and attention to detail
* Confident communicator with a calm, solutions-focused approach
* Comfortable working autonomously while contributing to a collaborative team
BENEFITS
* 1 day WFH per week
* Work-from-anywhere policy for the entire month of January
* Direct exposure to CEO and COO
* Varied, autonomous role with real impact
* Supportive, team-focused culture
OUR RECRUITMENT PROCESS
At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process.
Every application we receive is reviewed by a real person, never by AI. If your experience aligns with the requirements of the role, a consultant will be in touch within 2–3 business days for an initial phone screen. Shortlisted candidates will then proceed to a virtual interview with the consultant managing the role.
Due to the volume of applications and the specific nature of our briefs, we are unable to take phone enquiries about roles before an application is submitted. We ask that all interested candidates please apply online and wait to hear from us. Rest assured, we respond to every applicant, regardless of the outcome, so you will not be left wondering.
Lotus People are proud to have been awarded Best Agency for Candidate Experience for five consecutive years. We look forward to providing you with a positive and respectful experience.