Global Mill Relines (GMR) is seeking an experienced and organised Logistics & Administration Officer to join our busy Geraldton-based team. This is a key role that ensures our personnel, supervisors and clients are fully supported for shutdowns, site works and major reline projects across Australia.
If you thrive in a fast-paced environment, enjoy coordinating people and logistics, and have exceptional attention to detail, this role is for you.
About the Role
As the Logistics & Administration Officer, you will manage all aspects of mobilisation and administration for the Reline Division. You will coordinate travel, accommodation, medicals, training and site clearances, maintain personnel records, and provide day-to-day administrative support to supervisors and management. This role is vital to ensuring our teams are "work ready" and our projects run safely, efficiently and on schedule.
Key Responsibilities
Logistics & Mobilisation
* Arrange all travel, accommodation, meals and vehicle hire for personnel
* Coordinate medicals, drug & alcohol testing, police clearances and visas
* Organise site access requirements and ensure all documents are completed
* Prepare Job Packs (crew lists, ticket lists, certificates, site details)
* Manage petty cash requests and reconciliations
* Assist with emergency/last‑minute mobilisation changes
Administration & Record Management
* Maintain personnel database, certificates, licences and training records
* Keep reline calendars and scheduling systems up to date
* Maintain electronic and manual filing systems
* Process purchase orders, client PO's and job sheets
* Ensure timesheets are accurate and submitted on time
* Provide administrative support to supervisors and management
Communication & Client Support
* Act as the first point of contact for reline clients and suppliers
* Answer calls professionally and redirect as required
* Keep staff informed about travel, training and job requirements
* Maintain awareness of staff locations for communication and scheduling
Finance Support
* Approve supplier invoices for payment
* Assist the Admin Manager with general financial administration
What We're Looking For
Essential Skills & Experience
o Strong administration and organisational skills
o Confident communicator with excellent phone and email etiquette
o Competent in Microsoft Office (Word, Excel, Outlook, Project, Publisher)
o Ability to prioritise tasks in a fast‑paced and changing environment
o Strong attention to detail and accuracy
o Problem‑solving ability and a proactive mindset
You'll Thrive in This Role If You Are:
o Reliable, honest and trustworthy
o Calm under pressure and adaptable
o Able to work independently and self‑manage
o Comfortable in a predominantly male environment
o Team‑oriented, approachable, and genuinely enjoys working with people
Why Work With GMR?
o Stable full‑time role in a respected, industry‑leading company
o Work closely with a supportive team and experienced supervisors
o Fast‑paced, varied role with real responsibility
o Opportunities for growth and training
o Play a key role in the success of high‑profile shutdown projects
o Training provided on the job from the admin team
How to Apply
If you're motivated, organised and ready for a rewarding challenge, we want to hear from you. Submit your resume and a brief cover letter via SEEK.
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