We're on the hunt for a switched-on, proactive Executive Assistant to work alongside the Director and keep operations running seamlessly behind the scenes. You'll be deeply embedded in the day-to-day action. From contracts and pipelines to inboxes and key client communications, helping drive exceptional results for homebuyers and property investors across South East Queensland.
Why You'll Love It:
* Work alongside the Director and be involved in all stages of the buyer journey
* Flexible working arrangements. Mix of in-office and remote work guaranteed
* Be part of a growing business with a strong reputation and plenty of momentum
* Influence systems and processes – your ideas will be heard and implemented
* Tight-knit, supportive team. No egos, no fluff, just good people doing great work
Key Responsibilities:
* Coordinate contract timelines and critical milestones (finance, B&P, settlement, etc.)
* Oversee inbox and calendar management – anticipate, prioritise, and stay two steps ahead
* Liaise professionally with clients, agents, solicitors, and brokers
* Draft contracts, offer letters, invoices, and internal documents
* Support client onboarding and ensure documentation is accurate and up-to-date
* Maintain and improve internal systems and operational workflows
* Assist with light social media and marketing tasks (preferred but not essential)
* Provide general admin support to ensure smooth day-to-day operations
The Candidate:
* 2+ years of experience in real estate (admin, EA/PA, sales or contract support)
* Highly organised with the ability to manage multiple moving parts at once
* Sharp attention to detail – you double-check everything and take pride in your accuracy
* Calm under pressure, proactive, and quick to anticipate needs before they arise
* Comfortable working after-hours when needed – this is real estate, after all
* Social media or marketing experience is a plus, but not essential
All applications will be held in the strictest of confidence. Only those with the right to work in Australia need apply.
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