Executive Assistant – Deputy Chief Executive Officer, Policy and Programs
S26 Transfer Available, LH Contract or NOG contract you choose
We are seeking a dynamic and highly capable Executive Assistant (EA) to provide high-level executive and operational support to the Deputy Chief Executive Officer, Policy and Programs. This is an excellent opportunity for an experienced EA who thrives in a fast-paced government environment and enjoys working with senior leaders to achieve strategic outcomes.
In this role, you will be trusted to manage complex and sensitive matters, working with a high degree of autonomy and professionalism. You will proactively balance competing priorities, exercise sound judgement, and apply policies and procedures with confidence under limited direction.
As the Executive Assistant, you will be responsible for ensuring the DCEO is fully supported, informed and prepared to meet organisational priorities. **Your key responsibilities will include:****
* Managing the DCEO's diary and inbox, escalating and prioritising matters as required in consultation with the DCEO and Executive Officer.
* Coordinating domestic travel, including bookings, approvals and detailed itineraries.
* Organising meetings on behalf of the DCEO, including scheduling, compiling agendas and distributing supporting material.
* Providing quality assurance across a range of administrative approvals, ensuring compliance with corporate policies and processes.
* Prioritising and overseeing task completion, undertaking analysis and strategic thinking in partnership with the Executive Officer.
* Liaising effectively with internal and external stakeholders, including coordinating briefing requests to support DCEO meetings.
* Proactively ensuring the DCEO is provided with high-quality briefings in advance of meetings and events.
* Preparing and printing documents for review, streamlining workflows and improving administrative processes.
* Communicating with influence and professionalism, particularly when engaging with SES officers.
* Providing leadership to a team of Executive Assistants and, with the Executive Officer, coordinating leave coverage and resourcing across the group.
* Maintaining strict confidentiality and safeguarding sensitive agency information at all times.
* Delivering front-of-office support, including meeting room setup and welcoming visitors.
* Working independently with minimal supervision, including providing remote support when the DCEO is travelling.
**What you'll bringTo be successful, you will demonstrate:**
* Excellent written and verbal communication skills.
* Exceptional organisational and time-management capabilities.
* A proactive, well-organised approach to engaging and working with others.
* Strong attention to detail and a commitment to quality outcomes.
* The ability to exercise sound judgement and discretion.
* A high level of integrity and professionalism.
* Proven ability to work autonomously with limited direction, including across different locations and time zones.
* Outstanding stakeholder engagement skills and the capacity to build productive, trusted working relationships.
**This role will be a fully onsite role and can be a contracted role, S26 Transfer or Non Ongoing
For a further private and confidential discussion please contact Sam on and apply online.**
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DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via or and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
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