*Help bring calm to the behind-the-scenes of a small charity—organise, streamline and use AI tools to support programs that help people and horses heal together.*
**About Us**
Horse Aid is a not-for-profit delivering equine-assisted programs for serving and ex-serving Defence personnel and first responders living with service-related trauma.
Alongside this, we work with Thoroughbred ex-racehorses—creating an environment where both people and horses can learn, rebuild trust, and move forward.
**The Opportunity**
We’re looking for a thoughtful and highly organised Executive Assistant to help keep things running smoothly behind the scenes.
This role is about creating calm from busyness—managing inboxes, supporting admin, and using simple tools (including AI) to make things easier, clearer and more efficient.
Your work will quietly support something much bigger.
**What You’ll Be Doing**
- Managing and triaging inboxes with care and clarity
- Drafting and responding to emails in a warm, human tone
- Supporting scheduling and coordination
- Assisting with documents, templates and simple reporting
- Using AI tools (e.g. ChatGPT or similar) to streamline admin
- Gently improving systems and processes over time
**The Impact You’ll Have**
By helping create order and flow behind the scenes, you’ll directly support the delivery of programs that change lives—for both participants and the horses they work with.
**Connection to Programs (Optional)**
For those based within reach of Helensburgh, NSW, there may be opportunities to attend or assist at program days if you want to.
This isn’t required, but it can be a meaningful way to see the impact firsthand and connect more deeply with the work.
**What We’re Looking For**
- Strong admin and organisational skills
- Clear, thoughtful written communication
- Comfortable using (or open to learning) AI tools
- Calm, proactive and able to work independently
- Warm, grounded and aligned with our purpose
**Helpful (but not essential):**
- Interest in or connection to Defence, veterans or first responders
- Interest in horses, the racing industry, or animal welfare
- Experience in another not-for-profit or volunteer organisation
Online or Remote
** Category **
Mental Health
** Commitment **
Regular - more than 6 months
** Type Of Work **
Administration & Office Management,Fundraising & Events,
** Time Required **
Flexible, approximately 3–6 hours per week
** Training **
Training on the various processes for registering eligible participants, donations, events, volunteers, partnerships, promotions.