Freelance Event Specialist - Sydney, Australia
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Freelance Event Specialist - Sydney, Australia
4 weeks ago Be among the first 25 applicants.
Visit.org is seeking an experienced, responsible, and driven Freelance Event Specialist based in Sydney, Australia, to manage logistics for an upcoming in-person event in your city. The ideal candidate will have corporate event experience, an entrepreneurial spirit, passion for our mission, and the energy and discipline to thrive in a startup tech environment.
Who are we?
Visit.org helps companies discover and book social impact team experiences led by local nonprofits. With a library of experiences across 90+ countries, we provide scalable, culturally appropriate content for purpose-driven employee and client engagement. Our clients include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and others.
Responsibilities
* Coordinate all event details, including shipping materials and arranging staffing. Be the onsite coordinator for engaging, team-building activities that support a cause.
* Participate in virtual planning meetings with all stakeholders before each event.
* Take ownership of onsite event execution: setup, coordination, teardown, site cleanup, problem-solving, and ensuring a high-quality experience.
* Represent Visit.org, lead, and resolve issues during events.
* Align roles with onsite teams: event hosts, nonprofits, venues, staff, and corporate partners.
* Manage check-in processes, greet guests warmly.
* Address issues like missing supplies, late staff, or tech problems.
* Update the Events Team with photos, videos, and event progress.
* Assist with cleanup and return of materials post-event.
Qualifications
* Fluent in English with strong communication skills.
* Based in Sydney, Australia.
* Flexible schedule, available per event.
* Experience with large-scale and intimate events.
* Proven ability to execute high-quality events and enhance customer experience.
* Resourceful, calm under pressure, solutions-oriented.
* Quick thinker with problem-solving skills.
* Organized, detail-oriented self-starter.
* Enjoy building customer relationships and delivering excellent service.
* Experience with group facilitation and managing dynamics.
* Willing to work flexible hours, including nights and weekends.
* Eager to travel within the region.
* Strong interpersonal skills, comfortable in fast-paced situations.
* Flexible and adaptable to varied tasks.
* Comfortable engaging with large crowds.
Physical Demands
* Lift, slide, and carry up to 30 lbs.
* Stand for extended periods.
What We Offer
* This is a location-specific, per-event contract role in Sydney, Australia. Candidates must be already based in Sydney; no relocation packages are provided.
Additional Details
* Seniority level: Mid-Senior level
* Employment type: Contract
* Job function: Management
* Industries: Technology, Internet
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