IMG is a global leader in sports, fashion, events and media. The company manages some of the world’s greatest athletes and fashion icons; owns and operates hundreds of live events annually; and is a leading independent producer and distributor of sports and entertainment media.
The Role and What You’ll Do:
Reporting to the Operations Director, the Event Operations Manager will work on our Australia portfolio of events, including but not limited to: Melbourne International Flower and Garden Show (March), Great Ocean Road Running Festival (May) and Melbourne Marathon Festival (October), alongside ad hoc projects.
* Liaise with Operations Director to set clear work schedules and tasks to plan out upcoming events incl. forward thinking and early planning.
* Plan, implement and review event operations and logistic processes.
* Support Event Director and Operations Director with stakeholder management Incl. regular Stakeholder meetings.
* Appoint and on-board suppliers in conjunction with the Operations Director incl. forklifts, two way radios, engineer, signage fire extinguishers, marquees, PA system, etc
* Support the Operations Director with administration requirements including, Event Plans, OH&S
* Plans, Event permit applications, staffing and contractor agreements.
* Produce and manage delivery schedules and inventory lists.
* Manage the event compound area including sponsor and exhibitor deliveries.
* Source operational casual staffing as required incl. paperwork.
* Coordinate and manage event village and expo.
* Support and assist the events volunteer program.
* Liaise with event venue management team in planning and delivery of the events.
* Plan and manage an Entertainment program
* Assist with accreditation distribution.
* Plan, implement and manage parking requirements
* Liaise with internal IMG departments to coordinate; IT requirements (phone lines), Finance Department (Accounts Payable processes) and Human Resource Department (Supplier and Staff agreements)
* Roll out of MIFGS post sales retail program, including direct exhibitor liaison, contractor fulfilment and full service operations.
* Any other duties assigned to you from time to time
Other Accountabilities:
* Supplier procurement; Negotiations, Appointment, Management and Review processes.
* Support Event Director, Operations Director and Course Director with Administrations requirements incl. Event Plans, Supplier Agreements, Staff Agreements.
* Assist the planning of Site layout, flow, and operational elements to ensure a safe and successful delivery of our event portfolio.
* Continue to challenge the status quo to find efficiencies and develop our events to enhance participant experience and event delivery.
* Regular meetings and calls with stakeholders.
* Coordinate and manage temporary event staff rosters for the casual labour force.
* Support the implementation of safety and risk management planning.
* Prepare and implement OHS event safety planning and inductions.
* Liaise with accounts on invoicing and reporting as required including vendor set up
* Post sales retail exhibitor roll out
You Have These:
* 5 years' experience in an operations or events role is mandatory
* Impeccable organisational skills and a good eye for detail
* Well presented at all times
* Exceptional written and oral communication / presentation skills
* Excellent interpersonal skills
* Multi-tasking with exceptional organisation and high attention to detail
* Occasional long/unusual working hours required during events
* Hold a current driver's license valid in Australia
* Ability to work as part of a team
* Experience using Microsoft office
* Computer Aided design and drafting desirable
Please note this is a 12-month contract role.
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Contract
Job function
* Job function
Project Management
* Industries
Entertainment Providers and Spectator Sports
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