About Us
We are seeking an experienced Office Manager to oversee office operations and perform HR, finance, payroll, and project administration functions. The role is responsible for the smooth running of the office and supporting the leadership team across business reporting, finance administration, and compliance.
The ideal candidate will have experience in office management within construction, civil, electrical, infrastructure, or trades. They will possess strong HR administration ability with understanding of Fair Work and Award requirements.
Main Responsibilities:
* Office Administration:
* Manage daily office operations and internal communication.
* Lead and support administration staff.
* Support the development and growth of the office team as the business scales.
* Coordinate recruitment, onboarding, contracts, inductions, and workforce compliance.
* Maintain employee files, licences, medicals, competencies, and training records.
* Assist with WHS documentation, incident reporting, and RTW coordination.
* Coordinate project administration including start packs, SWMS, and mobilisation requirements.
* Finance and Reporting:
* Support payroll processing including timesheets, allowances, leave, and coordinating payroll in Xero.
* Assist with accounts payable/receivable and general finance administration.
* Maintain project cost tracking and assist with monthly business reporting.
* Prepare operational summaries and financial reports for Directors.
* Liaise with external accountants as required.
* Project and Team Support:
* Support Construction Managers and Project Managers with workforce and scheduling needs.
* Manage office suppliers, procurement administration, and document control.
* Coordinate internal communications and general business support tasks.
About You
* You have experience in office management within construction, civil, electrical, infrastructure, or trades.
* You have a strong understanding of HR administration, finance, and project administration.
* You are highly organised with excellent communication and attention to detail.
* You are proactive and adaptable with the ability to manage shifting priorities.
* You are competent with Xero (finance, payroll, and personnel) and Microsoft Office.