Role: Executive Office Assistant
Location: Zetland, NSW
About Your New Role
In this role you will support two Senior Executives, the Group Managing Director and the Director of Finance and IT. The position is based in the head office in Zetland.
Your Main Responsibilities Will Include
* High level administration support to the Group Managing Director and Director of Finance and IT in operations and processes
* Ensure invoicing, payments, reconciliations, reimbursements and purchase orders for the Group Managing Director are correct and processed in line with VGA requirements
* Act as a point of contact for all VGA Leadership team and their assistants with business requirements and updates
* Manage calendar, diary, travel and appointments for both the Group Managing Director and Director of Finance and IT
* Office management for Zetland office
* Support ad-hoc administrative duties as required
* Support meeting organisation for the Senior Leadership Team events
* Support the Executive Specialist in ad hoc activities & special projects
* Drive continuous improvement and deliver small and discrete projects
* Provide administrative support for monthly board meetings, including preparation and minute taking
About You
* Extensive experience within administration and senior leadership support roles
* Coordination of senior leadership team meetings and minute taking
* Strong verbal and written communication skills
* Strong stakeholder engagement, negotiation and buy‐in
* Ability to liaise with senior audiences clearly and concisely
* Great attention to detail
* Advanced proficiency in MS Office Suite, particularly Outlook, PowerPoint, Excel and Word
Our Benefits, Rewards And Recognition Include
* A culture of continuous learning and development, with access to LinkedIn Learning and personal development opportunities
* A reward and recognition program, made by employees for employees, with consistent positive recognition and quarterly and annual awards
* Flexible working arrangements with a hybrid work model balancing office and home
* Additional leave, including VGA Day paid leave and birthday leave
* Discounts on Audi, CUPRA, Skoda and Volkswagen car purchases
* Free entry to Dubbo and Taronga Zoo for you and your family
* Work in a state‐of‐the‐art, newly refurbished building recognised by Master Builders Association Australia, with onsite parking and convenient location near a train station
Why Volkswagen Group Australia (VGA)?
Working at VGA provides opportunities for growth, personal development and career advancement. We champion a workplace culture that thrives on passion, collaboration, efficiency, mindfulness, authenticity and innovation.
Equal Opportunity
Volkswagen Group Australia is an equal opportunity employer in each jurisdiction that it operates. We encourage and value applications from all diverse perspectives, experiences and backgrounds. To support our desire to create a local talent pipeline, this role is only available for individuals who have permanent work rights in Australia. Successful applicants will be required to complete background checks through our external provider as a condition of employment.
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