Administration Officer Clinical Support Clinical Support
•Perth, Australia
About the role
As an Administration Officer you will provide high-level comprehensive and confidential administrative and clerical support to the allocated departments managers and clinicians contributing to the efficient coordination and delivery of medical/allied health services.
Several roles are available including departmental leave cover, departmental part-time job share and allied health - permanent full time and part-time opportunities.
Key Responsibilities
Provide administrative support to the Allied Health Lead/Divisional DDMS Head of Department/Managers and clinical staff across the medical/allied health portfolio.
Assist with the coordination creation and maintenance of staff rosters and schedules (including casuals and students where applicable).
Process and track staff leave requests in consultation with leadership.
Monitor and maintain compliance records for mandatory training, professional registration, credentialing and competencies for staff.
Support data collection, reporting requirements and audit processes relevant to medical/ allied health activity and organisational performance.
Assist with preparation and submission of documentation required for accreditation processes, service reporting and quality programs.
Provide secretarial support for departmental meetings, including agenda preparation, minute-taking and action follow-up.
Maintain databases, files, document control systems and departmental resources.
Support onboarding processes for new staff and students, including preparation of orientation materials.
Assist with coordination of equipment orders, service bookings and supplier documentation as directed.
Your Essential Skills and Experience
Demonstrated experience in the provision of a confidential administrative/secretarial service in a Healthcare or similar complex environment.
Well-developed interpersonal, verbal and written communication skills with the ability to liaise effectively across multidisciplinary teams.
Excellent organisational and problem-solving skills with the ability to prioritise competing tasks, meet deadlines and manage workload under pressure.
Strong customer service focus.
Advanced computer literacy using Microsoft Office applications, database and scheduling/rostering systems.
About Us
Joondalup Health Campus is the largest health care facility in Perth's northern suburbs, providing 24-hour acute care from an integrated public and private campus.
JHC is a dynamic, interesting and rewarding place to work.
Our caring and constructive organisational culture and the teamwork of our loyal and committed staff help us to deliver excellent health care and achieve positive outcomes for our patients.
The Hospital is owned and operated by Ramsay Health Care, a global operator of private hospitals and primary care clinics focused on delivering high-quality patient care and practising the Ramsay Way philosophy of People Caring for People since ****.
Requirements
Provide or complete a National Police Check conducted within the last 12 months.
According to the role, Ramsay may require a Working-With-Children check and proof of immunisation against infectious diseases.
To Apply
All applications must be lodged online.
Applications made by recruitment agencies will not be considered.
If you have any enquiries regarding this opportunity please contact Kim Box.
Applications Close: 18th January ****
Ramsay Health Care is committed to Child Safety.
Details of our commitment are set out in our Code of Conduct available at
Required Experience
Unclear Seniority
Key Skills
Administrative Functions
Office Supplies
Personnel Matters
Records Management
Office Procedures
Space Management
Daily Operations
Administrative Policies
Personnel Management
Administrative Services
Interpersonal skills
Telephone Calls
Travel Arrangements
Administrative Procedures
Word Processing
Employment Type : Full-Time
Experience: years
Vacancy: 1
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