Academic Support Officer at CHES: The Centre for Higher Education Studies
This is an exciting opportunity to join the dynamic admin team at the Centre for Higher Education Studies (CHES).
There are currently 20 members of staff at CHES including the Principal, Assistant Principals, Admin Officer, IT Manager, VCE Coordinator, Science Laboratory Technician, IT & AV Technician, and several teaching staff.
Our website ishttps://ches.vic.edu.au
CHES has been established as a centre of excellence in programs for high-achieving and high-ability senior secondary students across Victoria. We are a co-educational, purpose-built school where high-achieving and high-ability students in Years 9 to 12 can find the support, structure and space to extend their learning beyond a standard VCE program. We opened in 2023 and our enrolments are steadily growing. We offer a suite of programs for senior students from across Victoria's government schools through our state-of-the-art facility and high-quality virtual platforms.
CHES is located at 669 Chapel Street in South Yarra, next to Melbourne High School, and the facility features our reception area, auditorium, university-standard science laboratories and design rooms, recording studio, staffrooms and a professional learning space. Additionally, CHES provides general-purpose classrooms, collaboration and quiet study areas, and a distinctive rooftop terrace.
In terms of our curriculum programs, we offer selective VCE subjects and, through our partnerships with universities, we offer Higher Education Studies, which are first-year university subjects that allow students to gain ATAR points and university credits while completing their VCE studies.
Students who undertake a HES or VCE subject at CHES also have access to the student enrichment programs, which includes seminar days at CHES, and masterclasses and expos with universities. We also provide professional learning to teachers across Victoria on meeting the needs of high-ability students - and we have a strong partnership with the Department of Education's Student Excellence division.
Students participating in CHES programs remain enrolled at their secondary school and are supported to undertake a program through CHES as part of their VCE program. Working in close partnership with base schools, students will be enrolled in a CHES course for a fraction of their timetable (typically students study one or two subjects with us) with the remainder of their enrolment and timetable reflecting the subjects being completed at their base school.
CHES has also established partnerships with a foundation network of five local schools (Mac.Robertson Girls High School, Melbourne Girls College, Melbourne High School, Prahran High School and Richmond High School) and those schools can teach some of their own VCE classes within the CHES facility when our spaces are not fully utilised for CHES programs.
To enable students across Victoria to access CHES programs, including rural and regional students, our programs are accessible through virtual platforms as well as on-site. Given our unique offerings, the Minister for Education has approved special criteria for enrolment to a CHES program. CHES uses a hy-flex approach to teaching and state-of-the-art technology to support the integration of all students, regardless of where in Victoria they may be based.
Access to CHES
CHES is an award-winning 4 storey state-of-the-art facility with university-standard resources, located centrally on Chapel Street in South Yarra. Consistent with other inner city vertical schools, there is no staff car parking available on-site but there is convenient access through a range of public transport options nearby.
Academic Support Officer at CHES: The Centre for Higher Education Studies
This is an exciting opportunity to join the dynamic admin team at the Centre for Higher Education Studies (CHES).
There are currently 20 members of staff at CHES including the Principal, Assistant Principals, Admin Officer, IT Manager, VCE Coordinator, Science Laboratory Technician, IT & AV Technician, and several teaching staff.
Our website ishttps://ches.vic.edu.au
CHES has been established as a centre of excellence in programs for high-achieving and high-ability senior secondary students across Victoria. We are a co-educational, purpose-built school where high-achieving and high-ability students in Years 9 to 12 can find the support, structure and space to extend their learning beyond a standard VCE program. We opened in 2023 and our enrolments are steadily growing. We offer a suite of programs for senior students from across Victoria's government schools through our state-of-the-art facility and high-quality virtual platforms.
CHES is located at 669 Chapel Street in South Yarra, next to Melbourne High School, and the facility features our reception area, auditorium, university-standard science laboratories and design rooms, recording studio, staffrooms and a professional learning space. Additionally, CHES provides general-purpose classrooms, collaboration and quiet study areas, and a distinctive rooftop terrace.
In terms of our curriculum programs, we offer selective VCE subjects and, through our partnerships with universities, we offer Higher Education Studies, which are first-year university subjects that allow students to gain ATAR points and university credits while completing their VCE studies.
Students who undertake a HES or VCE subject at CHES also have access to the student enrichment programs, which includes seminar days at CHES, and masterclasses and expos with universities. We also provide professional learning to teachers across Victoria on meeting the needs of high-ability students - and we have a strong partnership with the Department of Education's Student Excellence division.
Students participating in CHES programs remain enrolled at their secondary school and are supported to undertake a program through CHES as part of their VCE program. Working in close partnership with base schools, students will be enrolled in a CHES course for a fraction of their timetable (typically students study one or two subjects with us) with the remainder of their enrolment and timetable reflecting the subjects being completed at their base school.
CHES has also established partnerships with a foundation network of five local schools (Mac.Robertson Girls High School, Melbourne Girls College, Melbourne High School, Prahran High School and Richmond High School) and those schools can teach some of their own VCE classes within the CHES facility when our spaces are not fully utilised for CHES programs.
To enable students across Victoria to access CHES programs, including rural and regional students, our programs are accessible through virtual platforms as well as on-site. Given our unique offerings, the Minister for Education has approved special criteria for enrolment to a CHES program. CHES uses a hy-flex approach to teaching and state-of-the-art technology to support the integration of all students, regardless of where in Victoria they may be based.
Access to CHES
CHES is an award-winning 4 storey state-of-the-art facility with university-standard resources, located centrally on Chapel Street in South Yarra. Consistent with other inner city vertical schools, there is no staff car parking available on-site but there is convenient access through a range of public transport options nearby.
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role
Attendance requirement for this position is Monday to Friday from 8:00am to 4:00pm, time fraction and start date are negotiable.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of theEducation and Training Reform Act 2006 (Vic)or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
* Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
* Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
* Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
* Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertakecoordination, specialisedstudent/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities
Academic Support Officer at CHES: The Centre for Higher Education Studies
Key responsibilities:
* Act as the VASS Administrator for our small set of VCE subjects, and manage assessment distribution to base schools, including SACs and SATs.
* Support daily attendance management, including:
* Handling the attendance phone line, voicemail, and email inbox
* Importing data to Cases21
* Manage unexplained absences and attendance notes
* Assist with Seminar Day logistics by coordinating with the Wellbeing & Engagement Leaders and teachers to ensure all requirements are met, including attendance tracking, catering and dietary needs, Compass/Funnel communications, administration, and any printing or resource ordering.
* Provide enrolment support during peak periods, processing applications, following up on Student Support Services (SSS) forms from base schools, and managing booklist setup and distribution communications for students enrolled across Victoria.
* Support the organisation of Parent-Student-Teacher conferences and Student Enrichment masterclasses.
* Maintain and rotate display cases (excluding Science lab displays managed by the Laboratory Technician).
* Assist with administration for the alumni program.
* Participate in whole staff and Engagement & Wellbeing Team meetings, as required.
* Oversee the maintenance of professional learning resources and manage kitchen stock for ground floor and top floor kitchenettes. Reset Level 3 study space daily.
* Collaborate with the Admin team on graduation logistics, including invitations, RSVPs, catering, certificates, stock management, and event setup and pack down.
* Vivi screen setup for Seminar Days (to welcome students arriving from around Victoria etc.)
* Manage stationery supplies for the Level 3 supply cupboard and coordinate Foodbank orders for student stock.
* Act as backup support for Reception as needed.
* Serve as a First Aid Officer.
* Perform additional duties as directed by the Principal
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