Job Title: Administration Assistant
We are seeking a highly organized and detail-focused individual to join our team as an Administration Assistant. This role will involve providing administrative support across various departments, ensuring seamless day-to-day operations.
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* Responsibilities:
* Invoice Management: Validate supplier invoices in a timely manner to ensure alignment with agreed terms. Place all documents in an appropriate filing system to support audits and best practice processes.
* Procurement: Assist in the procurement of office and warehouse consumables, ensuring adequate stock levels while optimising costs.
* Export Order Documentation: Assist in preparation of all necessary paperwork for export orders (air and sea freight) to meet compliance and regulatory requirements.
* PSR Engagement: Assist in investigating and resolving PSR tickets by liaising with stores and PP/inventory teams.
* Reporting & Analytics: Provide weekly reports and analytics on warehouse operations to support decision-making and continuous improvement as requested by the Administration Manager. Provide daily updates on web order status and coordinate with relevant team to resolve issues affecting any aged orders.
* Employee Engagement: Assist with the employee recruitment, induction, and onboarding queries for the DC.
Requirements:
A minimum 1-2 years' experience in an administrative role within warehouse operations, previous experience working with Dolfin or like systems, Warehousing systems, HRIS systems, procurement processes, and financial reconciliation.
Key Skills:
Strong analytical and reporting skills, intermediate proficiency in Microsoft Suite, strong stakeholder management, and experience with export order documentation and compliance.
What We Offer:
Opportunity to work in a dynamic environment, collaborative team, and professional development.